The Parks and Recreation Department processes special event requests. Applications must be completed and submitted 90 days prior to the date of the event to give staff adequate time to review the information provided. Certificate of Liability Insurance showing the City of Rapid City as an additional insured is required; Liability Waivers will not be accepted. Parks & Recreation has increased our insurance to $2 Million for each occurrence and $4 Million for general aggregate. Please make sure to check your insurance before submitting. Starting January 1, 2024, the special event application fee will now be $75.00.
Please read the special event handbook (page 2) for additional documentation that must be submitted with your special event application. This information needs to be either in a Word or PDF document.
- pdf 2024 Special Event Handbook (242 KB)
- pdf 2024 Special Event Application (126 KB)
- pdf Special Event Application Example (394 KB)
- pdf Route Map: Founders Park to Sioux Park (Approx. 5K) (1.37 MB)
- pdf Route Map: Storybook Island Shelter to Park Drive (Approx. 5K) (1.43 MB)
- pdf Route Map: Memorial Park to Roosevelt Park (Approx. 3K) (1.49 MB)
- pdf Parade Route Map (766 KB) - Parade events approved for weekends ONLY
- pdf Sample Certificate of Insurance (64 KB)
- pdf Sample Site Plan (1.45 MB) - Map needs to be in Google Satellite View
- Crossing Guard Instructional Video
Due to the dramatic increase in the requests for runs and walks, Special Events will be limited to two per day. The city has developed three routes to be used for these activities and use of other areas is discouraged. This will ensure that each event has access to the desired location, will not interfere with other special events, and keep the park space available for public use.
A Special Event Review Committee consisting of City staff from impacted departments will meet as needed to review and approve applications and event plans. Organizers for large events will be required to meet with the Committee prior to approval of their application. The new process does provide an appeal process to the City Council for any applications that may be denied.