Mayor & City Council

To Request A Proclamation or Certificate of Recognition

Mayoral Proclamation:
Proclamations are issued for matters of local, regional or national concern and are generally issued to organizations or events residing in, or occurring within the greater Rapid City area. Note: We will not issue proclamations for organizations or causes that have organization or business names in the title. Proclamations are mission driven. Proclamations are ceremonial and do not carry any legislative or legal value. The primary reasons for issuance include:

  • Recognition of an organization’s event or special action
  • Recognition of extraordinary achievement

Proclamation requests must be submitted with a draft of 5-8 “Whereas” statements. This draft will assist the staff and allows the selected wording to be directed towards the event. The Mayor's Office reserves the right to modify or deny any proclamation request. Your request will go through an internal review process, so it is necessary to submit your request in a timely manner.  Your request must be received by the Mayor's office at least 21 days prior to the date the document is needed. pdf View an example. (85 KB)

Certificate of Recognition:
Certificates of Recognition are issued to recognize special events in people's lives or for organization's special events. The primary reasons for issuance include:

  • Retirement - the person must have been employed with their current employer for 25 years or more.
  • Birthday - the person must be at least 80 years of age.
  • Wedding, church, or pastoral anniversary - 25 years or more.

pdf View an example (134 KB) .

The Mayor will not recognize any group whose policies or aims advocate violence, hatred or any other position contrary to the well being of the citizens of Rapid City, or the quality of life in Rapid City. Proclamations will not be issued for any matter with potential political controversy or which may suggest an official City position on a matter under consideration or to be voted upon by the City Council. Proclamations will not be issued for anniversaries or for matters espousing an individuals/organizations' ideological beliefs.

Requests must be submitted 21 days in advance.

Messages, proclamations, and certificates are not indicative of the mayor support of any individual, issue, project, event or endorsement.

Apply By Email:
Email your draft document and/or certificate to the Mayor's Office at This email address is being protected from spambots. You need JavaScript enabled to view it..  

Apply Online:

Document Request

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