AGENDA FOR THE PUBLIC WORKS COMMITTEE
City of Rapid City, South Dakota
12:30 P.M. Tuesday, April 30, 2024
Roll Call and Determination of Quorum
Adoption of the Agenda
General Public Comment
A time for members of the public to discuss or express concerns to the Committee on any issue, not limited to items on the agenda. Action will not be taken at the meeting on any issue not on the agenda, except by placement on the agenda by unanimous vote of the Council members present.
CONSENT ITEMS – Items 1 –24
Public Comment opened – Items 1 -24
Public Comment closed
Remove Items from the “Consent Items” and Vote on Remaining Consent Items
1) Approve Minutes of April 9, 2024.
ITEMS FROM THE PUBLIC WORKS DEPARTMENT
2) PW043024-01: Authorize Staff to Advertise for Bids For 2023-2024 Miscellaneous Improvements Projects, Bid Package Two. General Civil Projects Project Number: 2753.2 / CIP No. 51292.2. Estimated Cost $3,300,000.
3) PW043024-02: Authorize Staff to Advertise Bids For 2023-2024 Miscellaneous Improvements Projects, Bid Package Four Lift Stations and Sanitary Sewers Project Number: 23 – 2753 / CIP No. 51292.4. Estimated Cost $2,700,000
4) PW043024-03: Authorize Staff to Advertise for Bids for Well 13 Pump Testing, Project No. 23-2778 / CIP No. 51414. Estimated Cost $150,000.
5) PW043024-04: Authorize Staff to Advertise for Bids for The Street Rehabilitation - 2024 Street Patching, Project No. 2811 / CIP 50549.24D. Cost: $300,000
6) PW043024-05: Authorize Staff to Submit Transit Grant to FTA FFY2023 5307 Formula Funds for Operating Assistance in The Amount Of $1,702,190.
7) PW043024-06: Authorize Staff to Submit Transit Grant to FTA FFY2021, FFY2022, & FFY2023 5339 Formula Funds for Capital Assistance in The Amount Of $425,758.
8) PW043024-07: Authorize Additional Cost of $8,500.00 Per Chassis to Truck Center Companies for The Two (2) New Garbage Truck Bodies That Were Approved for Purchase by The City Council April 4, 2022.
9) PW043024-08: Authorize Mayor and Finance Director to Sign Agreement Between the City of Rapid City and Yasmeen Dream, LLC For the Reconstruction of a Portion of Mickelson Drive.
10) PW043024-09: Approve Change Order 6 For Project No. 21-2574 / CIP No. 51305 Well 5 Pump Replacement & Electrical Improvements with Layne Christiansen Company for An Increase Of $26,000.00.
11) PW043024-10: Approve Change Order 1F To Precision Grading, LLC, Project No. 2720, CIP No. 51189.4, For A Decrease Of $2,382.44.
12) PW043024-11: Approve Change Order 1 To J.V. Bailey Co Inc., Project No. 2731, CIP No. 50445.23C, For an Increase Of $166,359.35.
13) PW043024-12: Approve Change Order 1F To on Site Excavating LLC, Project No. 2771, CIP No. 51383, For A Decrease Of $5,569.00.
14) PW043024-13: Authorize Staff to Purchase Leased Item, 2023 Mack Side Load Refuse Truck, From Big Truck Rental Using OMNIA Partners National Cooperative Contract #2019000319, In the Amount Of $378,000.00 For the Solid Waste Division.
15) PW043024-14: Authorize Staff to Purchase Leased Item, 2023 Freightliner Roll-Off Truck, From Big Truck Rental Using OMNIA Partners National Cooperative Contract #2019000319, In the Amount Of $185,500.00 For the Solid Waste Division.
16) PW043024-15: Authorize Staff to Purchase A Bobcat Compact Track Loader from Jenner Equipment Company in The Amount Of $102,512.42. Pricing from NASPO Participating Addendum, State Of South Dakota Contract# 17286. For Utlity Maintenance
17) PW043024-16: Authorize Staff to Purchase Two (2) 2024 Ford F550 Chassis from McKie Ford Matching Pricing from State Of South Dakota, Contract #17619, In the Amount $65,945.00 Each, For A Total Purchase Price Of $131,890.00. For Utility Maintenance.
18) PW043024-17: Authorize Staff to Purchase A 40” Flail Mower Attachment from Jenner Equipment Company in The Amount Of $10,065.80. Pricing from NASPO Participating Addendum, State Of South Dakota Contract# 17286. For Utility Maintenance.
19) PW043024-18: Authorize Staff to Purchase A Ramjet Truck Mounted Sewer Cleaner on A Freightliner M2-106 Chassis from Vactor Manufacturing in The Amount Of $355,672.00. Pricing from SourceWell Contract# 101221-VTR. For Utility Maintenance.
20) PW043024-19: Resolution No. 2024-028 – A Resolution Authorizing the Mayor to Enter into An Agreement for Financial Assistance Between the City of Rapid City And South Dakota Department of Agriculture and Natural Resources
21) PW043024-20: Request from Advanced Design Engineering & Surveying, Inc. For an Exception to Allow More Than 40 Dwelling Units with Only One Point of Access.
Staff Recommendation: APPROVE
22) PW043024-21: Request from Request from Janelle Finck From Advanced Design Engineering & Surveying on Behalf of Christopher Dvorak For A Variance to Waive the Requirement to Install Sidewalk Along Sun Ridge Road, Rapid City, Per City Ordinance 12.08.060.
Staff Recommendation: APPROVE
23) PW043024-22: Request from Request from Towey Design Group, Inc. For A Variance to Waive the Requirement to Install Sidewalk Along Fountain Plaza Drive, Rapid City, Per City Ordinance 12.08.060.
Staff Recommendation: APPROVE
24) PW043024-23: Request from Request from FMG Engineering for Wartenbee Family Limited Partnership for A Variance to Waive the Requirement to Install Sidewalk at 3505 Edwards Street, Rapid City, Per City Ordinance 12.08.060.
Staff Recommendation: APPROVE
END OF CONSENT CALENDAR
NON-CONSENT ITEMS – Item 25-27
Public Comment Opened – Item 25-27
Public Comment Closed
ITEMS FROM OTHER DEPARTMENT
25) PW043024-24: Request from Rapid City Sports Commission for The Removal of Yard Waste and Recycling Containers from The Remote Yard Waste Site Located Adjacent to Fitzgerald Stadium for The Duration of Annual Tournaments, Specifically Veterans Classic from May 30- June 2, 2024; Firecracker, July 3 to 7, 2024; And SD 16U State Baseball Tournament August 1-4, 2024. Removal Dates Will Include Two Days Before Events Begin and Two Days After Events Conclude to Allow for Removal, Clean Up, And Resetting Activities.
Staff Recommendation: APPROVE
26) PW043024-25: Appeal Denial of Exception 24EX023 From Paul Bradsky On Behalf of SKY Properties LLC, To Not Improve A Roadway Per Figure 2-1 Of The IDCM.
Staff Recommendation: DENY
27) PW032624-13: Appeal of Partially Denied Exception 24EX013 From Jonathan Looper On Behalf of Amaris Group to Waive the Requirement to Install Water Main, Sewer Main, Storm Sewer, Pavement, Curb & Gutter and Street Light Conduit in N. La Crosse Street as Part of The Required Subdivision Improvements.
Staff Recommendation: DENY
Continued from March 26 and April 9 meetings at applicant’s request.