AGENDA FOR THE PUBLIC WORKS COMMITTEE
City of Rapid City, South Dakota
12:30 P.M. Tuesday, March 12, 2024
Roll Call and Determination of Quorum
Adoption of the Agenda
General Public Comment
A time for members of the public to discuss or express concerns to the Committee on any issue, not limited to items on the agenda. Action will not be taken at the meeting on any issue not on the agenda, except by placement on the agenda by unanimous vote of the Council members present.
CONSENT ITEMS – Items 1 – 15
Public Comment opened – Items 1 - 15
Public Comment closed
Remove Items from the “Consent Items” and Vote on Remaining Consent Items
1) Approve minutes of February 27, 2024.
ITEMS FROM OTHER AGENCIES
2) CC031824-01: Acknowledge Board of Equalization Presentation – Shannon Rittberger
ITEMS FROM THE PUBLIC WORKS DEPARTMENT
3) PW031224-01: Authorize Staff to Advertise for Bids for the Centre Street Ditch Improvements, Project No. 23-2772 / CIP 51378. Cost: $100,000
4) PW031224-02: Authorize Staff to Advertise for Bids for Ready Mix Concrete for all City departments. Estimated Cost $100,000.00.
5) PW031224-03: Authorize Staff to Advertise for Bids for Limestone Gravel for all City departments. Estimated Cost $100,000.00.
6) PW031224-04: Authorize Staff to Advertise for Bids for Hot Mixed Asphalt Concrete for all City departments. Estimated Cost $193,000.00.
7) PW031224-05: Authorize Mayor and Finance Director to Sign Professional Services Agreement between the City of Rapid City and FMG Engineering for Construction Administration Services for the Landfill Cell 15 Liner and Leachate Collection Project and the Landfill Gas Collection and Control System (GCCS) Flare Replacement Project. Project Numbers 2448 and 2789 respectively / CIP No. 51202.2, Amount of the contract is $435,355.00.
8) PW031224-06: Authorize Mayor and Finance Director to Sign Professional Services Agreement with Avid4 Engineering for Highway 16 & 16B Utility Relocation, Project No. 24-2782 / CIP 51418 in the amount of $324,220.00
9) PW031224-07: Authorize Mayor and Finance Director to Sign Sole Source Purchase Contract with Vessco, Inc. For Pump and Motor Procurement For The Elk Vale Lift Station Equipment Improvement Project, Project Number 2755 / CIP No. 51394. In the Amount Of $670,000.00
10) PW031224-08: Authorize Staff to One New Caterpillar Skid Steer Loader with Grapple Bucket from Butler Machinery using SourceWell Cooperative Purchasing Contract #062320-CAT in the amount of $77,099.49 for the Solid Waste Division
11) PW031224-09: Authorize Staff to Purchase One New Caterpillar Skid Steer Loader with Bucket from Butler Machinery using SourceWell Cooperative Purchasing Contract #062320-CAT in the amount of $91,756.63 for the Solid Waste Division
12) PW031224-10: Authorize Staff to Purchase Two New Mack LR64R Refuse Trucks from TranSource Truck & Equipment Using SourceWell Cooperative Purchasing Contract #060920-MAK, In the Amount Of $450,910.00 Each for A Total Of $901,820.00 For the Solid Waste Division.
13) PW031224-11: Authorize Staff to Purchase Sixteen (16) New Roll-Off Containers from Wastequip Using SourceWell Cooperative Purchasing Contact #040621-WQI, In the Amount of $119,376.00 for the Solid Waste Division.
14) PW031224-12: Request from Josh Uhre for a variance to waive the requirement to install sidewalk per City Ordinance 12.08.060.
Staff Recommendation: APPROVE
ITEMS FROM PARKS AND RECREATION
15) PW031224-13: Authorize Mayor and Finance Director to Sign Professional Services Agreement with Wyss Associates, Inc. for Executive Golf and Star of the West Irrigation, Project PR23-6190 for $77,600.00.
END OF CONSENT CALENDAR
NON-CONSENT ITEMS – Item 16 - 18
Public Comment opened – Item 16 - 18
Public Comment closed
16) PW031224-14: Western Dakota Regional Water System Presentation
Staff Recommendation: ACKNOWLEDGE
17) PW031224-15: Request from Western Dakota Regional Water System For Funding in the Amount of $100,000.00
ITEMS FROM THE PUBLIC WORKS DEPARTMENT
18) PW031224-16:Presentation for EPA Climate Pollution Reduction Grant Update, as well as Draft Community Climate Resiliency Plan
Staff Recommendation: ACKNOWLEDGE