AGENDA FOR THE PUBLIC WORKS COMMITTEE
City of Rapid City, South Dakota
12:30 P.M. Tuesday, January 30, 2024
Roll Call and Determination of Quorum
Adoption of the Agenda
General Public Comment
A time for members of the public to discuss or express concerns to the Committee on any issue, not limited to items on the agenda. Action will not be taken at the meeting on any issue not on the agenda, except by placement on the agenda by unanimous vote of the Council members present.
CONSENT ITEMS – Items 1 – 21
Public Comment opened – Items 1 – 21
Public Comment closed
Remove Items from the “Consent Items” and Vote on Remaining Consent Items
1) Approve minutes of January 9, 2024.
ITEMS FROM THE PUBLIC WORKS DEPARTMENT
2) PW013024-01: Authorize Staff to Advertise for Bids for Annual Citywide Striping, Project No. 2801, CIP No. 50594. Estimated Cost For 2024 Is $200,000.00.
3) PW013024-02: Authorize Staff to Advertise for Bids of One (1) New Aerial Lift Truck with A Service Body for The Water Reclamation Division. Estimated Cost $187,000.00.
4) PW013024-03: Approve Change Order 2F-Revised to RCS Construction Inc. For Fire Department Training Facility, Project No. 2529, CIP No. 51250, For an Increase Of $4,733.22.
5) PW013024-04: Approve Change Order 2F To Simon Contractors Of SD, Inc. For Signal Drive and Kellogg Place Street and Utility Reconstruction, Project No. 2670, CIP No. 51170, For A Decrease Of $87,933.09.
6) PW013024-05: Approve Change Order 1F To RCS Construction, Inc. For South Truck Route DBDP – Element 16 Culvert Crossing, Project No. 2668, CIP No. 51331, For A Decrease Of $11,532.53.
7) PW013024-06: Authorize Mayor and Finance Director to Sign Agreement PP 1804(57) Between the City of Rapid City and State Department of Transportation to Upgrade Railroad Crossing DOT 190258N, Located on Saint Patrick Street, for an estimated 10% cost share of $49,762.30.
8) PW013024-07: Authorize Mayor and Finance Director to Sign Agreement Between the City of Rapid City and American Engineering and Testing, Inc for an Annual Contract Renewal Work Plan for Sampling, Analysis, And Reporting Related To 2024 Environmental Monitoring for The Rapid City Landfill, Project No. 2722, CIP 51371 In the Amount Of $125,780.70.
9) PW013024-08: Authorize Mayor and Finance Director to Sign Agreement Between the City of Rapid City and Avid4 Engineering, Inc. For Construction Related Services for Sheridan Lake Road Reconstruction – Corral Drive to Catron Boulevard, Project No. 2737 / CIP No. 51122.2, In the Amount Of $987,240.00.
10) PW013024-09: Authorize Mayor and Finance Director to Sign Agreement Between the City of Rapid City and Burns & McDonnell For Professional Services for Alternate Fuel Landfill Diversion Program Evaluation, Project No. 2803, CIP 51424 In the Amount Of $159,700.00.
11) PW013024-10: Authorize Staff to Purchase One (1) 2024 F-250 Regular Cab 4x4 From McKie Ford Matching Pricing from State Of South Dakota, Contract #17619 In the Amount of $48,060.00 for Water Reclamation.
12) PW013024-11: Authorize Staff to Purchase Two (2) 2024 F-150 4x4 From McKie Ford Matching Pricing from State Of South Dakota, Contract #17619 In the Amount of $88,674.00 for Water Reclamation.
13) PW013024-12: Authorize Staff to Purchase One New Bomag 773 RB-5, Refuse Compactor with Extended Warranty and Maintenance Contract from TranSource using SourceWell Cooperative Purchasing Contract #060122-BAI in The Amount Of $919,370.74 for Solid Waste.
14) PW013024-13: Request from Monte Lucas for A Variance to Waive the Requirement to Install Sidewalk for Address 2610 Commerce Rd., Rapid City, Per City Ordinance 12.08.060.
Staff Recommendation: APPROVE
15) PW013024-14: Request from Ryan Wright Of Towey Design Group for A Variance to Waive the Requirement to Install Sidewalk at The Apple Valley Subdivision, Rapid City, Per City Municipal Code 16.16.050(A).
Staff Recommendation: APPROVE
ITEMS FROM PARKS AND RECREATION
16) PW013024-15: Approve Change Order 1 To Lloyd Construction Company for Parks Greenhouse, Project PR23-6191, For an Increase Of $8,868.59
17) PW013024-16: Authorize Staff to Purchase from LL Johnson Distributing Company for Toro Lynx Central Control Software and Equipment in The Amount Of $27,735.70
18) PW013024-17: Authorize Staff to Purchase A 2024 MT100 Mini-Track Loader from Jenner Equipment Company with SourceWell Contract #040319-CEC Pricing in The Amount Of $37,916.22.
19) PW013024-18: Authorize Staff to Purchase A 2024 RAM 2500 Crew Cab 4X4 Pickup from Liberty Superstores with State Contract #17620 For A Total Amount Of $48,336.00.
20) PW013024-19: Authorize Staff to Request Bids for A New Current Year Model Diesel 5500 Class 5 Regular Cab 4X4 Chassis With 6 Yard Rear Load Garbage Body.
21) PW013024-20: Authorize Staff to Request Bids for A New Current Year Model Gas 5500 Class 5 Regular Cab 4X4 Chassis with Steel Dump Body.
END OF CONSENT CALENDAR
NON-CONSENT ITEMS – Item 23-27
Public Comment Opened – Item 22-25
Public Comment Closed
ITEMS FROM THE PUBLIC WORKS DEPARTMENT
22) PW013024-21: Appeal Denial of Exception Request 23EX104, An Exception to Leave Existing Boulders Walls, Cut-Bank/Berm, And Add Additional Boulders in The Right-Of-Way.
Staff Recommendation: DENY
23) PW013024-22: Appeal Denial of Exception Request 23EX105, An Exception to Install A Privacy/Entrance Gate in The Right-Of-Way.
Staff Recommendation: DENY
ITEMS FROM THE GRANTS DIVISION
24) PW013024-23: Presentation: Grants Division Year 1 Results & Lessons Learned
Staff Recommendation: ACKNOWLEDGE
ITEMS FROM THE AIRPORT
25) PW013024-24: Presentation: Airport Governance Review Final Report
Staff Recommendation: ACKNOWLEDGE