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2022, 02/01 Public Works Committee Meeting

12:30 P.M. Tuesday, February 1, 2022

Roll Call and Determination of Quorum

Adoption of the Agenda

General Public Comment

A time for members of the public to discuss or express concerns to the Committee on any issue, not limited to items on the agenda. Action will not be taken at the meeting on any issue not on the agenda, except by placement on the agenda by unanimous vote of the Council members present.

CONSENT ITEMS – Items 1 – 25

Public Comment opened – Items 1 - 25
Public Comment closed

Remove Items from the “Consent Items” and Vote on Remaining Consent Items

1) Approve minutes of January 11, 2022.

ITEMS FROM THE PUBLIC WORKS DEPARTMENT

2) PW020122-01: Authorize Mayor and Finance Director to Sign Title V/Part 70 Permit Modification Application for the Solid Waste Division.
3) PW020122-02: Authorize Mayor and Finance Director to Sign 2021 Annual Operational Report on Behalf of the Rapid City Regional Landfill.
4) PW020122-03: Authorize Mayor and Finance Director to Sign 2021 Annual Compliance Certification Report on Behalf of the Rapid City Regional Landfill.
5) PW020122-04: Authorize Mayor and Finance Director to sign State of SDDOT Section 5307 Urban Public Transportation Matching Funds Agreement for $31,144.05 for CY2022.
6) PW020122-05: Authorize Mayor and Finance Director to sign an agreement between the City of Rapid City and AET for Annual Contract Renewal Work Plan for Sampling, analysis, and Reporting Related to 2022 Environmental Monitoring of the Rapid City Landfill for a total cost of $110,275.19.
7) PW020122-06: Authorize Mayor and Finance Director to sign a Professional Services Agreement with Albertson Engineering Inc. for Block 75 Parking Ramp Maintenance Project #2689 in the amount of $172,896.00.
8) PW020122-07: Authorize Mayor and Finance Officer to Sign Amendment No. 1 , to the Agreement between the City of Rapid City and HDR Engineering, Inc., for the WRF Aeration Basin Clariflocculator and Siphon Piping Construction, Project Number 20-2629/ CIP Number 51129. In the amount of $363,640.00
9) PW020122-08: Authorize Mayor and Finance Officer to Sign Amendment No. 1, to the Agreement between the City of Rapid City and Advanced Engineering and Environmental Services, LLC, for 2021 Water Facilities Arc Flash Analysis Assessment Report, Project Number 21-2635 /CIP Number 51318. In the amount of $16,774.37
10) PW020122-09: Authorized Mayor and Finance Director to Sign a Joint Funding Agreement between U.S. Department of Interior, U.S. Geological Survey and City of Rapid City for 2021 Water Resource Investigations, CIP No. 51279. The City of Rapid City’s share of the program is $138,000.00.
11) PW020122-10: Authorize Mayor and Finance Director to sign the Agreement for Utility Relocation between the City of Rapid City and Black Hills Power for the Deadwood Avenue Reconstruction Phase 1 Project, Project No. 17-2375 / CIP 50437.1, in the amount of $123,000.00.
12) PW020122-11: Authorize Mayor and Finance Director to sign Amendment 1 with Ferber Engineering Company for Omaha Street Utility Reconstruction – Sheffer Street to 12th Street, Project No. 16-2099/CIP 50904, in the amount of $27,423.00.
13) PW020122-12: Approve Change Order #1 to Layne Christensen Company for Well #5 and Well #6 Pump Replacement & Electrical Improvements, Projects 20-2574 and 21-2640, for a decrease of $100,247.00.
14) PW020122-13: Authorize Staff to advertise for Bids for 2022 Lane Line Painting, Project No. 22-2695, CIP No. 50594. Estimated cost: $180,000
15) PW020122-14: Authorize Staff to Advertise Bids for Sunburst Drive Reconstruction, Project No. 19-2532 / CIP 51253. Estimated Cost $2,300,000.
16) PW020122-15: Authorize staff to advertise for Saint Cloud Street Reconstruction West Boulevard to 9th Street, Project No. 21-2662 / CIP 51174 for $525,000.
17) PW020122-16: Authorize Public Works Engineering to purchase (2) two new 2022 Ford Explorer all-wheel drive 4 door SUV from McKie with matching State Bid contract #17619 in the amount of $28947.00 each for a total of $57,894.00
18) PW020122-17: Authorize Water Division to purchase (2) two new 2022 Ford Explorer all-wheel drive 4 door SUV from McKie with matching State Bid contract #17619 in the amount of $28947.00 each for a total of $57,894.00.
19) PW020122-18: Authorize Water Division to purchase (1) one new 2022 Ram 1500 V8 4x4 long box pickup truck from Wegner Auto off State Bid contract #17620 in the amount of $32,047.00
20) PW020122-19: Authorize purchase of garbage and recycling containers from Rehrig Pacific Company using Omnia Partners Cooperative contract pricing in the amount of $96,675.88.

ITEMS FROM PARKS AND RECREATION

21) PW020122-20: Authorize Staff to Purchase a 2022 Fecon Slow Speed Stump Cutter from Vermeer High Plains as a Sole Source Purchase in the Amount of $26,930.00.
22) PW020122-21: Authorize Staff to Purchase a 2022 CAT 301.7 CR Mini Excavator from Butler Machinery with Sourcewell Pricing in the Amount of $35,766.17.
23) PW020122-22: Authorize staff to advertise for Dinosaur Park Accessibility Improvements, Project PR21-6180 for $3,490,742.26.

ITEMS FROM COMMUNITY DEVELOPMENT

24) 21VR002: Approval of Resolution 2021-003 – Resolution for Vacation of a Section Line for S1/2 of the N1/2 of the NW1/4 of Section 21, and the NE1/4 of the NE1/4 of Section 20, T1N, R8E, BHM, Rapid City, Pennington County, South Dakota, more generally described as being located northwest of the intersection of Caymus Drive and Pahlmeyer Drive

ITEMS FROM MAYOR’S OFFICE

25) PW020122-23: Confirm the appointment of Katherine Molnar to the Historic Preservation Commission.

END OF CONSENT CALENDAR

NON-CONSENT ITEMS – Item 26 - 27

Public Comment opened – Item 26 - 27
Public Comment closed

ITEMS FROM THE PUBLIC WORKS DEPARTMENT

ENGINEERING

26) PW020122-24: Request from Jon Eizinger to appeal the denial of exception 21EX212. Exception 21EX212 is to waive the requirement to install sanitary sewer main within Nameless Cave Road right-of-way in conjunction with the proposed subdivision of Lot 2 of Block 1 of Irene Estates.
Staff Recommendation: DENY

27) PW020122-25: Request from Kale McNaboe to appeal the denial of exception 21EX209. Exception 21EX209 is to waive the requirement to construct Golden Eagle Drive right-of-way in conjunction with the proposed subdivision Villas at Villaggio.
Staff Recommendation: DENY

ADJOURN