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2020, 06/30 Public Works Committee Meeting

Roll Call and Determination of Quorum

Adoption of the Agenda

General Public Comment

A time for members of the public to discuss or express concerns to the Committee on any issue, not limited to items on the agenda. Action will not be taken at the meeting on any issue not on the agenda, except by placement on the agenda by unanimous vote of the Council members present.

Submit General Public Comments online here

CONSENT ITEMS – Items 1 – 27

Public Comment opened
Public Comment closed

Submit Consent Items Comments online here

Remove Items from the “Consent Items” and Vote on Remaining Consent Items

1) Approve minutes of June 9, 2020.

ITEMS FROM THE PUBLIC WORKS DEPARTMENT

ENGINEERING

2) PW063020-01: Approve change order 4F to R.C.S. Construction, Inc. for Willow Ave, Ivy Ave, Fairlane Dr Street and Utility Reconstruction, Project #2254/CIP NO.50421.3-1 C for a decrease of $70,302.76.
3) PW063020-02: Approve change order 1 F to Lind-Exco, Inc. for Tower Court Storm Sewer Outfall Stabilization, Project #2455/CIP NO.51203 for a decrease of $106,283.65.
4) PW063020-03: Approve change order 1 F to Simon Contractors of SD, Inc. for 2019 Roadway Paving Project, Project #2466/CIP NO.50297 for a decrease of $3,762.81.
5) PW063020-04: Approve change order 1 F to Western Construction for Pavement Rehabilitation Project Fountain Plaza Drive and Rand Rd, Project #2471/CIP NO.50549 for a decrease of $20,843.61.
6) PW063020-05: Approve change order 1 F to Ainsworth Benning for West Main and Jackson Blvd Panel Repair Project, Project #2513/CIP NO.50445 for an increase of $10,184.54.
7) PW063020-06: Approve change order 1 F to BTD Enterprises, LLC. for Clifton Street Sidewalk Improvements, Project #2528/CIP NO.50716.3 for a decrease of $8.00.
8) PW063020-07: Approve change order 1 to Simon Contractors of SD, Inc. for Pavement Rehabilitation Project Grand Vista Ct to Kepp Ct, Project #2547/CIP NO.50549 to extend the contract completion date to July 31, 2021.This is no cost change order.
9) PW063020-08: Approve change order 1 to J.V. Bailey CO., Inc. for Sheridan Lake Rd Panel Repair Project, Project #2556/CIP NO.50445 for an increase of $18,583.54.
10) PW063020-09: Authorize Staff to Advertise Bids for Gill Ave Sewer Reconstruction Project, Project No. 20-2584/CIP No. 51294. Estimated Cost $300,000.00
11) PW063020-10: Authorize staff to Advertise for Bids Project No. 20-2597 / CIP No. 50098 PETT Bldg Roof Replacement
12) PW063020-11: Approve Correction to Award Recommendation for Sheridan Lake Rd. Panel Repair Project, Project No. 19-2556 \ CIP No. 50445, awarded at the May 18, 2020 Council Meeting, to the lowest responsible bidder J.V. Bailey Co. Inc., in the amount of $360,101.80. The funding source originally identified was incorrect.
13) PW063020-12: Authorize Mayor and Finance Office to Sign Amendment No. 2 to the Agreement between the City of Rapid City and Advanced Engineering and Environmental Services, Inc. (AE2S) for Professional Engineering Services for Analysis of Federal Emergency Management Agency (FEMA) Special Flood Hazard Area (SFHA) Meade/Hawthorne Drainage Basin, Project Number 18-2458, CIP 51190 in the amount of $18,097.00.
14) PW063020-13: Authorize Mayor and Finance Office to Sign an Agreement between the City of Rapid City and FMG Engineering for Professional Engineering Services for Tower Road Stabilization Project, Project No. 19-2537/ CIP No. 51254 in the amount of $85,785.00
15) PW063020-14: Authorize Mayor and Finance Officer to Sign Professional Services Agreement between the City of Rapid City and Renner Associates, LLC for Alta Vista Drive Storm Sewer Improvement Project, Project No.20-2595 / CIP No. 51300, for an Amount not to Exceed $26,501.00.
16) PW063020-15: Authorize Mayor and Finance Officer to Sign Professional Services Agreement between the City of Rapid City and Longbranch Civil Engineering, Inc. for Meade Hawthorne Drainage Basin Improvements, Detention Ponds 224 and 225, Project No. 2596/ CIP No. 51296, for an Amount not to Exceed $29,620.00.
17) PW063020-26: Approve Request from William & Jill Blickensderfer (the property owners) for a Variance to Waive the Requirement to Install Sidewalk, per City Ordinance 12.08.060, along Harter Drive which is the east frontage of their property located at 2404 Canyon Lake Drive.

SOLID WASTE

18) PW063020-16: Approve Request to Purchase one (1) Exprolink Madvac for the Solid Waste Division from Sourcewell Contract 122017-EXP for a cost of $18,010.00
19) PW063020-17: Approve request to purchase one (1) Concover Hydroseeder for the Solid Waste Division to cover MSW and for use in erosion control from SourceWell contract 052417-FINN for a cost of $75,600.75.
20) PW063020-18: Authorize Staff to Advertise for Bids for Rapid City Solid Waste - Lake Herman Outfall Improvements, Project No. 20-2589 / CIP No. 51289. Estimated Cost $220,000.00.

WATER RECLAMATION

21) PW063020-19: Request authorization for Mayor and Finance Officer to sign Amendment One to agreement with HDR Engineering for Water Reclamation Facility (WRF) Arc Flash Analysis, Project No. 17-2404 / CIP No. 51180. This is a no cost amendment.

WATER

22) PW063020-20: Authorize Mayor and Finance Officer to Sign Service Agreement with Midco Diving and Marine Services for reservoir cleaning for seven of seventeen reservoirs. Estimated Cost: $22,093.00
23) PW063020-21: Authorize Mayor and Finance Officer to sign a Professional Services Agreement with HDR Engineering, Inc. for the Water Risk and Resilience Assessment; Project No. 20-2575; CIP No. 51269. Estimated Cost: $69,200.00

 ITEMS FROM PARKS AND RECREATION

24) PW063020-22: Approve Change Order No. 2F to Corr Construction for Parks and Recreation Bridge Improvements Project No. PR18-2406 for a decrease of $2,618.50.

 ITEMS FROM COMMUNITY DEVELOPMENT

25) 20TP021: Acknowledge the 2021-2024 Transportation Improvement Program - Draft Report
26) 20TP022: Acknowledge the Sixth and Omaha Crossing Feasibility Study - Draft Report
27) 20TP023: Acknowledge the Metropolitan Transportation Plan and Bicycle and Pedestrian Master Plan Update - Draft Report

END OF CONSENT CALENDAR

NON-CONSENT ITEMS – Item 28 - 30

Public Comment opened
Public Comment closed

Submit Non-Consent Item Comments online here.

ITEMS FROM THE PUBLIC WORKS DEPARTMENT

ENGINEERING

28) PW063020-23: Authorize the Mayor and Finance Officer to sign a covenant agreement between the City of Rapid City and JD Muth Investments, LLC allowing connection to the City water system with a non-conforming service line.
Staff Recommendation: APPROVE

29) PW063020-24: Appeal by Western Housing Enterprises, LLC of an Exception Request denial to waive the requirement to improve Valley Drive to collector street standards.
Staff Recommendation: DENY

30) PW063020-25: Authorize the Mayor and Finance Officer to sign a covenant agreement between the City of Rapid City and DOEK LLC for identification of ownership and maintenance of drainage lot.
Staff Recommendation: APPROVE

ADJOURN

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