AGENDA FOR THE PUBLIC WORKS COMMITTEE
City of Rapid City, South Dakota
12:30 P.M. Tuesday, January 30, 2018
Roll Call and Determination of Quorum
Adoption of the Agenda
General Public Comment
A time for members of the public to discuss or express concerns to the Committee on any issue, not limited to items on the agenda. Action will not be taken at the meeting on any issue not on the agenda, except by placement on the agenda by unanimous vote of the Aldermen present.
CONSENT ITEMS – Items 1 – 31
Public Comment opened – Items 1 – 31
Public Comment closed
Remove Items from the “Consent Items” and Vote on Remaining Consent Items
APPROVE MINUTES
1) Approve minutes of January 9, 2018.
ITEMS FROM THE MAYOR
2) PW013018-01 – Confirm the Reappointment of Karen Gundersen Olson and New Appointments of Thomas Whillock, Dr. Brett Lawlor, and Lynn Paulson to the Parks and Recreation Advisory Board.
ITEMS FROM THE PUBLIC WORKS DEPARTMENT
Approve Change Order
3) PW013018-02 – Change Order #1F to Hills Materials Company for Big Sky Subdivision Street Rehabilitation, Project No. 17-2380 / CIP No. 51160 for an increase of $2,467.29.
Authorize Staff To Advertise For Bids
4) PW013018-03 – Concrete Repair Project – Sheridan Lake Road, Project No. 17-2422 / CIP No. 50445. Estimated Cost: $475,000.00.
5) PW013018-04 – Pavement Rehabilitation Project – Soo San Drive, Project No. 17-2415 / CIP No. 50798. Estimated Cost: $290,000.00.
6) PW013018-05 – Pavement Rehabilitation Project – E Saint James Street and Cherry Ave, Project No. 17-2417 / CIP No. 50549. Estimated Cost: $250,000.00.
7) PW013018-06 – East Rapid City Water Expansion – Anderson Road Water Main Extension, Project No. 14-2194 / CIP No. 50964.B. Estimated Cost: $870,000.00.
8) PW013018-07 – East Rapid City Water Expansion – Mesa View Estates Subdivision, Radar Hill Road and Morris Lane Water Extensions, Project No. 14-2198 / CIP No. 50964.F. Estimated Cost: $1,150,000.00.
Authorize Mayor And Finance Officer To Sign
9) PW013018-08 – Bridge Improvement Grant Agreement with South Dakota Department of Transportation for Cambell Street Box Culvert Outlet Repair, Project No. 15-2313 / CIP No. 51035.
10) PW013018-09 – Bridge Improvement Grant Agreement with South Dakota Department of Transportation for Cherry Avenue Bridge Repair, Project No. 16-2368 / CIP No. 51140.
11) PW013018-10 – Bridge Improvement Grant Agreement with South Dakota Department of Transportation for 12th Street Bridge Repair, Project No. 16-2367 / CIP No. 51139.
12) PW013018-11 – Joint Funding Agreement between U.S. Department of Interior, U.S. Geological Survey and City of Rapid City for 2018 Water Resource Investigations for operation and maintenance of selected gaging stations and for hydrologic investigations including hydrogeologic data collection and analysis, applications of groundwater-flow modeling, storm-water monitoring, and evaluation of selenium and other trace elements.
13) PW013018-12 – Agreement Between Montana-Dakota Utilities Co and The City of Rapid City for Water Main Encroachment in Underground Pipeline Utility Easement.
14) PW013018-13 – Memorandum of Understanding Between the City of Rapid City and Pennington County Regarding National Pollutant Discharge Elimination System Municipal Separate Storm Sewer System and Storm Water Management Plan Implementation.
Engineering Services
15) PW013018-15 – Approve Final Assessment Role For the 2016 Assessed Sidewalk Improvement Project; Project No. 16-2344.
16) PW013018-16 – Approve Request for Stormwater Drainage Utility Fee Abatement from Delaware Land Holdings LLC., 6303 Mount Rushmore Rd., Tax ID 43168, in the amount of $1,498.22 (2018).
17) PW013018-17 – Authorize Public Works Director to Sign a Professional Services Agreement Amendment between the City of Rapid City and FMG Engineering for 2017 Citywide Geotechnical Construction Materials & QA/QC Services, Project No. 16-2369 / CIP No. 50637 in the amount of $2,779.79.
18) PW013018-18 – Set Hearing date for SRF Application for funding pertaining to the “East Rapid City Water Expansion Project”.
Rapid Transit Division
19) PW013018-19 – Authorize Staff to Advertise for Bids for Two (2) new Dial-A-Ride vehicles to replace 2012 Eldorado vehicles which have exceeded their useful life. Funding is 80% Federal Transit Administration (FTA) and 20% local general fund.
Solid Waste Division
20) PW013018-20 – Approve Contract Renewal with Rehrig Pacific Company for 65 & 95 Gallon Automated Garbage Collection Containers for one year.
21) PW013018-21 – Approve Contract Renewal with Rehrig Pacific Company for 35 Gallon Automated Garbage Collection Containers for one year.
Water Division
22) PW013018-22 – Authorize Staff to Advertise for Bids for One (1) new Current Model Year Dump Truck for Utility Maintenance. Estimated Cost: $130,000.00.
Water Reclamation Division
23) PW013018-23 – Authorize Staff to Advertise for Bids for One (1) Current Model Year Tandem Dump Truck. Estimated Cost: $130,000.00.
PARKS AND RECREATION DEPARTMENT
24) PW013018-24 – Authorize Staff to Purchase a 2018 Ford Super Duty DRW XL 4wd Supercab 192” WB 84” CA with Curbtender Quantum 6 Cubic Yard Capacity Rear Load Garbage Packer Body, additional Ignition Key and CD Service Manual from National Auto Fleet Group NJPA Pricing for a total price of $96,109.00.
25) PW013018-25 – Authorize Staff to Purchase a 2018 Groundsmaster 7210D with a 12 Volt Power Pak, GM7210 Polar Trac Kit, Polar Trac Cab and MB V Plow from Midwest Turf & Irrigation with National IPA Pricing for a total price of $43,297.00.
26) PW013018-26 – Authorize Staff to Purchase Two (2) 2018 RAM Tradesman, 4x4, Regular Cab, Long Box (8ft.) Trucks from Liberty Superstores with matching State Bid Pricing in the amount of $26,435.00 each for a total amount of $52,870..00.
27) PW013018-27 – Authorize Mayor and Finance Officer to Sign Resolution No. 2018-007, A Resolution of Intent to Enter into Leases of Land with the following organizations for Rapid City Recreation Facilities, Pursuant to SDCL 9-12-5.2: Black Hills Lacrosse Association – Star of the West Fields, Black Hills Pony League – Jamie Johnson & Horace Mann Baseball Fields, Black Hills Sports – Fitzgerald Stadium, Rapid City BMX – BMX Facility, Canyon Lake Little League – Baseball Facility, Rapid City Church Softball League – Whitehead Fields, Harney Little League – Baseball Facility, Post 22 Girls Softball League – Softball Facility, Post 320 Baseball, Inc. – Pete Lien Field, Rapid City High School Baseball – McKeague Field, Rapid City Softball Association – Star of the West Softball Facility, RC Girls Junior Olympic Amateur Softball Assoc. – Parkview Softball Facility, Rushmore Little League, Inc. – Baseball Facility, Timberline Little League, Inc. – Baseball Facility.
METROPOLITAN PLANNING ORGANIZATION
28) 18TP004 – Authorize staff to advertise the Request for Proposals for the Coordinated Public Transit – Human Services Transportation Plan.
ITEMS FROM THE CITY ATTORNEY
29) PW013018-14 – Authorize Mayor and Finance Officer to Sign Resolution 2018-009, A Resolution to Declare Property Located at the Southwest Corner of Anamosa and Maple Street Surplus and Appoint Freeholders to Appraise the Property for Sale.
30) PW013018-30 – Authorize Mayor and Finance Officer to Sign Resolution 2018-010, A Resolution of Intent to Enter into Real Estate Exchange Agreement with Gerhardt and Elizabeth Heck Pursuant to SDCL 9-27-34.1.
31) PW013018-31 – Authorize Mayor and Finance Officer to Sign Resolution 2018-011, A Resolution to Declare Property Located Near Radar Hill Road and Morris Lane Surplus and Appoint Freeholders to Appraise the Property for Sale.
END OF CONSENT CALENDAR
NON-CONSENT ITEMS – Items 32 – 34
Public Comment opened – Items 32 – 34
Public Comment closed
ITEMS FROM THE PUBLIC WORKS DEPARTMENT
Water Division
32) PW013018-28 – Importance of Standardized Materials for Residential Water Service Lines within the Public Right of Way.
Engineering Services
33) PW112817-17 – Appeal of Denied Exception Request from KTM Design Solutions on Behalf of Dean Hamm to waive the requirement to construct sewer main along Muirfield Drive (City File 17EX197), the only exception denied by Staff out of four total exceptions submitted for the project. (Continued from the January 9, 2018, Public Works Committee Meeting)
34) PW013018-29 – Appeal of Denied Exception Request from Renner and Associates to Waive the Requirements of Standard Specification Section 8.2, A, 4 and allow the use of HDPE pipe in lieu of K Copper for residential water services within the street right-of-way.
ADJOURN