AGENDA FOR THE PUBLIC WORKS COMMITTEE
City of Rapid City, South Dakota
12:30 P.M. Tuesday, August 1, 2017
Roll Call and Determination of Quorum
Adoption of the Agenda
General Public Comment
A time for members of the public to discuss or express concerns to the Committee on any issue, not limited to items on the agenda. Action will not be taken at the meeting on any issue not on the agenda, except by placement on the agenda by unanimous vote of the Aldermen present.
CONSENT ITEMS – Items 1 – 25
Public Comment opened – Items 1 – 25
Public Comment closed
Remove Items from the “Consent Items” and Vote on Remaining Consent Items
APPROVE MINUTES
1) Approve minutes of July 11, 2017.
ITEMS FROM THE PUBLIC WORKS DEPARTMENT
Approve Change Order
2) PW080117-01 – Change Order #1F to Hills Materials Company for Tatanka Road Water Main Extension, Project No. 16-2357 / CIP No. 51152 for a decrease of $9,925.78.
Authorize Staff to Advertise For Bids
3) PW080117-02 – Pavement Rehabilitation Project – Chief Drive, Project No. 17-2360 / CIP No. 50549. Estimated Cost: $200,000.00.
4) PW080117-03 – Main Street Water Valve Repair Project – 2nd Street to East Boulevard. Project No. 17-2390 / CIP No. 50705. Estimate Cost: $200,000.00.
Authorize Mayor And Finance Officer To Sign
5) PW080117-04 – South Dakota Department of Transportation Agreement for Use and Restoration of Detour for SDDOT Project No. IM-PH 0902(167)58, Pennington County, PCN 05MJ.
6) PW080117-05 – Amendment to the Agreement between the City of Rapid City and Advanced Engineering and Environmental Services, Inc. for Pavement Rehabilitation Project – East Saint Joseph Street Overlay, Project No. 17-2363 / CIP No. 51161, for an increase of $4,079.50.
7) PW080117-06 – Agreement between City of Rapid City and Dakota Pump, Inc. for Red Rocks Booster Pump Station Supervisory Control and Data Acquisition (SCADA) Integration, Project No, 14-2177 / CIP No. 50812.B, in the amount of $90,854.00.
8) PW080117-07 – Amendment No. 2 to Bartlett and West for Red Rocks Booster Pump Station Upgrades, Project No. 14-2177 / CIP No. 50812.B, in the amount of $126,105.00.
9) PW080117-08 – Agreement Concerning Transfer of Water System Between Mesa View Water Users Association, Inc., and City of Rapid City.
10) PW080117-09 – Joint Powers Maintenance and Encroachment Agreement between the City of Rapid City and Department of Transportation for City Project No. 14-2170 / CIP No. 50866, State Projects NH 0044(00)45 PCN 0515 and P 1774(00)06 PCN 02SF.
11) PW080117-10 – Professional Services agreement between City of Rapid City and HDR Engineering, Inc. for Sheridan Lake Road Traffic Study – Albertta Drive to Corral Drive; Project No. 17-2373 / CIP No. 51122 in the amount of $148,190.00.
Engineering Services
12) PW080117-11 – Approve List of Property Owners to Send Notices to Construct or Repair Sidewalks; 2016 Assessed Sidewalk Improvement Project, Project No. 16-2344.
13) PW080117-12 – Approve Acceptance of Infrastructure for Village at Skyline Pines Water, Sewer and Storm Sewer - DEV12-1090.
14) PW080117-13 – Approve Acceptance of Infrastructure for Fairmont Boulevard Extension – DEV11-1063.
15) PW080117-14 – Approve a Request from Travis Swift for Volt Properties, LLC for a Variance to Waive the Requirement to Install Sidewalk per City Ordinance 12.08.060 Along Creek Drive for the Property Located at 1714 Creek Drive.
16) PW080117-15 – Authorize properties outside City limits to connect to City water in accordance with Resolution 2014-192, upon execution of covenant agreement and payment of construction fees.
17) PW080117-16 – Authorize Staff to Seek Proposals for Deadwood Avenue Reconstruction – I-90 to Meade County, Project No. 17-2375 / CIP No. 50437.
18) PW080117-17 – Approve a request by Lazy P6 Land Company for authorization to prepare an H-Lot located in the Unit 1 of Southgate Commercial Condominiums #2, in the NE1/4 of the SE1/4, Section 24, T1N, R7E, BHM, Rapid City, Pennington County, South Dakota and to authorize acceptance of the deed.
Rapid Transit Division
19) PW080117-18 – Approve Transit Grant from FTA for 5307 Formula funds for operating and capital assistance in the amount of $1,199,900.
20) PW080117-19 – Authorize Mayor and Finance Officer to sign 2018-2020 Title VI Program Plan as required by FTA to receive federal transit grant funds.
Solid Waste Division
21) PW080117-20 – Authorize Staff to Advertise for Bids for Landfill Cell 17 Closure, Project No SW16-2370. Estimated Cost: $1,400,000.00.
PARKS AND RECREATION DEPARTMENT
22) PW080117-21 – Authorize staff to advertise for bids for PR17-6159 Roosevelt Ice Arena Roof Top Unit Replacement Project. Estimated cost $65,000.00.
23) PW080117-22 – Authorize Mayor and Finance Officer to sign Extension of Term of Contract for Services Agreement for Manager of Meadowbrook Golf Course Clubhouse and Pro-Shop Between the City of Rapid City and BF Variety Store, Inc.
24) PW080117-23 – Authorize Staff to Request Proposals for Security Services for Parks Shelters, Gates and Restrooms and Cemetery Gates and Office.
25) PW080117-24 – Authorize Mayor and Finance Officer to Sign Amendment to Professional Services Agreement with Ferber Engineering Company, Inc. for City Bike Path Restoration and Rapid Creek Bank Stabilization, Project No. PR14-6118, in the amount of $6,475.00.
END OF CONSENT CALENDAR
NON-CONSENT ITEMS – Item 26
Public Comment opened – Item 26
Public Comment closed
SPECIAL ITEMS FROM THE PUBLIC
26) PW080117-25 – Request to Allow a Food Truck on City Property After Leased Hours to be Located in the Southwest Corner of Mount Rushmore Road and Main Street – Jamie Jackson.
ADJOURN