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2017, 4/25 Public Works Committee Meeting Agenda

City of Rapid City, South Dakota
12:30 P.M. Tuesday, April 25, 2017

Roll Call and Determination of Quorum

Adoption of the Agenda

General Public Comment
A time for members of the public to discuss or express concerns to the Committee on any issue, not limited to items on the agenda.  Action will not be taken at the meeting on any issue not on the agenda, except by placement on the agenda by unanimous vote of the Aldermen present. 

CONSENT ITEMS – Items 1 – 24
            Public Comment opened – Items 1 – 24
            Public Comment closed
            Remove Items from the “Consent Items” and Vote on Remaining Consent Items


1)         Approve minutes of April 11, 2017.


2)         PW042517-01 – Approve Utility Support Funding of $2,400.000.00 in 2018 and $1,100,000.00 in 2019 for the Jolly Lane Project – Utility Support Fund and SAB 28 Fund Oversight Committee.


      Authorize Staff to Advertise For Bids

3)         PW042517-02 – Limestone Gravel for Various City Departments. Estimated cost $87,000.00.

4)         PW042517-03 – Hot Mixed Asphaltic Concrete. Estimated Cost: $161,000.00.

5)         PW042517-04 – Ready Mixed Concrete. Estimated Cost: $63,000.00.

6)         PW042517-05 – Utility Cut Portland Concrete Replacement. Estimated Cost: $75,000.00.

7)         PW042517-06 – East Idaho Street, East Nevada Street, Ivy Avenue – Street and Utility Reconstruction Project and Meade/Hawthorne Drainage Element 221 Improvements, Project No. 15-2253 / CIP No. 50421.3.1B.  Estimated Cost:  $4,937,000.00.

8)         PW042517-07 – Big Sky Subdivision Street Rehabilitation, Project No. 17-2380 / CIP No. 51160.  Estimated Cost:  $1,100,000.00.

9)         PW042517-08 – Pavement Rehabilitation Project –Terricita Drive Area, Project No. 17-2358 / CIP No. 50549. Estimated Cost:  $275,000.00.

10)       PW042517-09 – Elk Vale Road & Minnesota Street Traffic Signal Improvements, Project No. 16-2352 / CIP No. 51047. Estimated Cost:  $440,000.00.

      Authorize Mayor And Finance Officer To Sign

11)       PW042517-10 – Drainage Easement with Office of School and Public Lands for property located east of the intersection of East Signal Drive and Elm Avenue.

12)       PW042517-11 – Amendment No. 2 between the City of Rapid City and Banner Associates, Inc. for Water Reclamation Facility (WRF) Potable Water Improvements, Project No. 15-2266 / CIP No. 51079 in the amount of $4,000.00.

13)       PW042517-12 – Agreement between the City of Rapid City and Dakota Pump, Inc. for Morris Lane PRV Supervisory Control and Data Acquisition (SCADA) Integration; Project No. 14-2195 / CIP No. 50964.C in the amount of $17,087.00.

14)       PW042517-13 – License Agreement with MFP Mid-America Shopping Centers LLC for access to property at 2001 W Main Street for the purpose of tree removal.

15)       PW042517-14 – Agreement between the City of Rapid City and Highway Improvement Inc. for Asphalt Surface Crack Sealing, Project No. 17-2383, in the amount of $89,500.00.

16)       PW042517-15 – Amendment No. 2 to the Agreement between the City of Rapid City and KTM Design Solutions, Inc. for Rapid Valley Sanitary Sewer Bypass, Project No. 13-2076 / CIP No. 50911, for an increase of $14,650.00 and amend the project completion date.

17)       PW042517-16 – Authorization for Mayor and Finance Officer to Sign Construction Professional Services agreement between City of Rapid City and FMG, Inc. for  Anamosa Street Reconstruction – Phase 3 Midway Street to Milwaukee Street, Project No. 07-1473 / CIP No. 50559, in the amount of $29,966.00.

18)       PW042517-17 – Agreement between the City of Rapid City and Advanced Engineering and Environmental Services, Inc. for Pavement Rehabilitation Project – East Saint Joseph Street Overlay, Project No. 17-2363 / CIP No. 51161, in the amount of $31,878.50.

19)       PW042517-18 – Amendment No. 1 with Burns & McDonnell for Landfill Gas Collection Expansion –Cells 13, 14, & 17, Project No. 16-2370.

      Engineering Services

20)       PW042517-19 – Approve Request from Steve Wynia for Wyngard Investments, LLC for a Variance to Waive the Requirement to Install Sidewalk per City Ordinance 12.08.060 Along Centre Street for the property located at 1300 Centre Street.

21)       PW042517-20 – Authorize Lowering the Percentage of Work that the General Contractor Must Perform from 50% to 35% for East Idaho Street, East Nevada Street, Ivy Avenue – Street and Utility Reconstruction and Meade/Hawthorne Drainage Element 221 Improvements, Project 15-2253 / CIP No. 50421.3-1B.

      Water Reclamation Division

22)       PW042517-21 – Approve Extension of Contract Bid to Thatcher Company of Montana, Inc. for Odor Control Chemical.


23)       PW042517-22 – Approve proposed Lease Agreement Between the City of Rapid City and Black Hills Lacrosse for field space at the Star of the West Sports Complex.


24)       17TP005 – Acknowledge the 2014-2016 Socio-Economic Report.


            Public Comment opened – Item 25
            Public Comment closed


      Engineering Services

25)       PW042517-23 – Appeal of the Denial of an Exception Request from KTM Design Solutions for Buffalo East, LLC to Waive the Requirements for installation and alignment of water and sanitary sewer mains and services in accordance with Rapid City Municipal Ordinance 13.04.270 and the Infrastructure Design Criteria Manual Figure 3-6.


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