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2017, 4/11 Public Works Committee Meeting Agenda

City of Rapid City, South Dakota
12:30 P.M. Tuesday, April 11, 2017

 Roll Call and Determination of Quorum

Adoption of the Agenda

General Public Comment
A time for members of the public to discuss or express concerns to the Committee on any issue, not limited to items on the agenda.  Action will not be taken at the meeting on any issue not on the agenda, except by placement on the agenda by unanimous vote of the Aldermen present. 

CONSENT ITEMS – Items 1 – 13
            Public Comment opened – Items 1 – 13
            Public Comment closed

            Remove Items from the “Consent Items” and Vote on Remaining Consent Items


1)         Approve minutes of March 28, 2017.


      Authorize Staff to Advertise For Bids

2)         PW041117-01 – Fire Station 5 Improvements, Project No. 2073 / CIP No. 51158. Estimated cost: $500,000.00.

3)         PW041117-02 – Pavement Rehabilitation Project – E Madison and Racine, Project No. 17-2362 / CIP No. 50844. Estimated Cost: $250,000.00.

4)         PW041117-03 – 2017 Chip Sealing Project, Project No. 17-2379 / CIP No. 50844.  Estimated Cost:  $375,000.00.

5)         PW041117-04 – 2017 Lane Line Painting, Project No. 17-2374 / CIP No. 50594.  Estimated Cost: $100,000.00.

      Authorize Mayor And Finance Officer To Sign

6)         PW032817-09 – South Dakota Department of Transportation Right-of-Way and Utilities Certificates for Improvements to 6th Street At Grade Railroad Crossing.  (Continued from the March 28, 2017, Public Works Committee Meeting)

7)         PW032817-10 – South Dakota Department of Transportation Right-of-Way and Utilities Certificates for Improvements to West Boulevard At Grade Railroad Crossing.  (Continued from the March 28, 2017, Public Works Committee Meeting)

8)         PW041117-05 – Agreement between the City of Rapid City and Skyline Engineering, LLC for Professional Services for Well No. 9 Electrical Improvements, Project No. 16-2365 / CIP No. 51145 in the amount of  $26,460.00.

9)         PW041117-06 – Authorize Mayor and Finance Officer to sign a construction agreement with Black Hills Energy for relocation of existing electrical facilities for Meade/Hawthorne DBDP - Element 48 Project No. 15-2306, CIP No. 50758, in the amount not to exceed $25,000.00.

10)       PW041117-14 – Agreement Between the City of Rapid City and Hay Land, LLC for Exchange of Property (Seger Drive Reconstruction).

      Engineering Services

11)       PW041117-07 – Authorize lowering the percentage of work that the Contractor must perform, with their own organization, from 50% to 35% for the Anamosa Street Reconstruction – Midway Street to Milwaukee Street, Project No. 07-1473 / CIP No. 50559.

      Water Division

12)       PW041117-08 – Approve Extending Contract Bid to Hawkins Inc. for chemicals to Jackson Springs.


13)       PW041117-09 – Authorize Staff to Purchase a 2017 Class BJ, Truck Utility 4X4, 4WD, 4 Door, Jeep Grand Cherokee with State Bid Contract #16998 from Wegner Auto in the Amount of $29,100.00 with a Delivery Fee of $180.00 for a Total Amount of $29,280.00.


NON-CONSENT ITEMS – Items 14 – 17
            Public Comment opened – Items 14 – 17   
            Public Comment closed


14)       PW041117-10 – Sustainability Committee Annual Update


      Engineering Services

15)       PW041117-11 – Update on the revised FEMA Flood Insurance Rate Map (FIRM) Special Flood Hazard Area (SFHA, 100 year Floodplain) as a result of the recently completed project - Detailed Analysis of Federal Emergency Management Agency (FEMA) Special Flood Hazard Areas (SFHA), Project Number 15-2244, CIP 51057.

16)       PW041117-12 – Appeal of Denied Exception Request from KTM Design Solutions on Behalf of Hagg Brothers, LLC to Waive Curb, Gutter, Water and Sewer in Sammis Trail, and to allow for a 26’ wide paved surface with grass ditches and sidewalks in a 70’ wide right-of-way (City File 17EX064).

17)       PW041117-13 – Request from Tyler Schad to make street improvements within Section Line Right-of-Way, located between Section 32, T2N, R7E and Section 5, T1N, R7E, generally located off Pinedale Circle for access to a Single Family Residence to be located in Pennington County which includes construction of a large embankment immediately upstream of City limits.