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2017, 2/14 Public Works Committee Meeting Agenda

AGENDA FOR THE PUBLIC WORKS COMMITTEE
City of Rapid City, South Dakota
12:30 P.M. Tuesday, February 14, 2017

Roll Call and Determination of Quorum

Adoption of the Agenda

General Public Comment
A time for members of the public to discuss or express concerns to the Committee on any issue, not limited to items on the agenda.  Action will not be taken at the meeting on any issue not on the agenda, except by placement on the agenda by unanimous vote of the Aldermen present. 

CONSENT ITEMS – Items 1 – 18
            Public Comment opened – Items 1 – 18
            Public Comment closed

            Remove Items from the “Consent Items” and Vote on Remaining Consent Items

APPROVE MINUTES

1)         Approve minutes of January 31, 2017.

ITEMS FROM THE PUBLIC WORKS DEPARTMENT

      Approve Change Order

2)         PW021417-01 – Change Order #1 to Reede Construction, Inc. for Silver Street Interchange Utility Reconstruction, Project No. 12-2053 / CIP No. 50940 for an increase of $8,311.02.

      Authorize Staff to Advertise for Bids

3)         PW021417-02 – Meade/Hawthorne DBDP – Element 48, Project No. 15-2306 / CIP No. 50758, in the amount of $350,000.00.

4)         PW021417-03 – One (1) Current model year 1 ton 4x4 Cab Chassis for Traffic Engineering.

      Authorize Mayor And Finance Officer To Sign

5)         PW021417-04 – Agreement Between the City of Rapid City and the South Dakota Department of Transportation for Improvements to 6th Street At Grade Railroad Crossing.

6)         PW021417-05 – Agreement Between the City of Rapid City and the South Dakota Department of Transportation for Improvements to West Boulevard At Grade Railroad Crossing.

7)         PW021417-06 – Covenant Agreement Between City of Rapid City and Michael Kopren and Cristina Kopren, Authorizing Landowners to Maintain Non-Conforming Sewer Service Line.

8)         PW021417-07 – Construction Agreement with Black Hills Energy for relocation of existing electrical facilities for Meade/Hawthorne DBDP – Element 48, Project No. 15-2306 / CIP No. 50758, in the amount of $18,000.00.

      Engineering Services

9)         PW021417-08 – Ratify Agreement Between City of Rapid City and HDR Engineering, Inc. for Professional Services for Elk Vale Road and Minnesota Street Traffic Signal Improvements, Project No. 16-2352.

10)       PW021417-09 – Correction to funding of Construction Professional Services  agreement between City of Rapid City and Ferber Engineering Company, Inc. for West Omaha Drainage and Utility Improvements – Mt. View Road to 11th Street, Project No. 15-2316 / CIP 50904.1. Total of agreement $359,105.00.

      Rapid Transit Division

11)      PW021417-10 – Authorize Staff to Advertise for Bids for Four (4) Dial-A-Ride vehicles. Estimated cost $380,000.00.

      Street Division

12)       PW021417-11 – Authorize Staff to Advertise for Bids for a Vacuum Street Sweeper.

13)       PW021417-12 – Authorize Staff to Advertise for Bids for a Single Axle Truck with Sander Body and 12’ Plow.

14)       PW021417-13 – Authorize Staff to Advertise for Bids for a Pothole Patch Truck.

15)       PW021417-14 – Authorize Staff to Advertise for Bids for a Single Axle 4x4 Dump Truck with Slide-in Sander and V-Plow.

PARKS AND RECREATION DEPARTMENT

16)       PW021417-15 – Authorize Staff to Purchase a 2017 906M Wheel Loader from Butler Machinery with NJPA Pricing in the Amount of $57,611.00.

17)       PW021417-16 – Approved proposed route amendment to Transportation Alternatives Program (TAP) project and authorize staff to amend Agreement with SD DOT.

METROPOLITAN PLANNING ORGANIZATION

18)       17TP001 – Acknowledge the 2016 Traffic Volume Counts Report.

END OF CONSENT CALENDAR

NON-CONSENT ITEMS – Items 19 – 20
            Public Comment opened – Items 19 – 20   
            Public Comment closed

ITEMS FROM THE PUBLIC WORKS DEPARTMENT

      Engineering Services

19)       PW021417-17 – Appeal of Denial of Request from KTM Design Solutions for an Exception to Waive the Requirements for Subdivision Improvements on South Valley Drive.

20)       PW111516-21 – Sidewalk Discussion (Continued from the January 10, 2017, Public Works Committee Meeting)

ADJOURN