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2017, 12/26 Public Works Committee Agenda

AGENDA FOR THE PUBLIC WORKS COMMITTEE
City of Rapid City, South Dakota
12:30 P.M. Tuesday, December 26, 2017

Roll Call and Determination of Quorum

Adoption of the Agenda

General Public Comment
A time for members of the public to discuss or express concerns to the Committee on any issue, not limited to items on the agenda.  Action will not be taken at the meeting on any issue not on the agenda, except by placement on the agenda by unanimous vote of the Aldermen present. 

CONSENT ITEMS – Items 1 – 20
            Public Comment opened – Items 1 – 20
            Public Comment closed

            Remove Items from the “Consent Items” and Vote on Remaining Consent Items

APPROVE MINUTES

1)         Approve minutes of December 12, 2017.

ITEMS FROM THE MAYOR

2)         PW122617-01 – Confirm the Reappointments of Joe Jarding, Kristofer James, and Doug Wilson to the Trenching Board.

3)         PW122617-02 – Confirm the Appointment of Michael Magda to the Rapid City Air Quality Board.

ITEMS FROM THE PUBLIC WORKS DEPARTMENT

      Approve Change Order

4)         PW122617-03 – Change Order #1F to Lind-Exco, Inc. for East Rapid City Water System Expansion Southside Drive Water Main Extension, Project No. 14-2193 / CIP No. 50964.A for a decrease of $27,137.78.

5)         PW122617-04 – Change Order #1F to Highmark, Inc. for Seger Drive Reconstruction - 143rd Avenue to Lacrosse Street, Project No. 15-2268 / CIP No. 50277.1-4 for a decrease of $39,039.51.

6)         PW122617-05 – Change Order #2 to Complete Concrete, Inc. for Mount Rushmore Road Utility Reconstruction - Flormann Street to Saint James Street, Project No. 12-2051 / CIP No. 50867 for a decrease of $142,590.03.

7)         PW122617-06 – Change Order #2F to Reede Construction, Inc. for Mount Rushmore Road - Saint James Street to Kansas City Street, Project No. 13-2139 / CIP No. 50950 for a decrease of $172,473.79.

      Authorize Staff To Advertise For Bids

8)         PW122617-07 – Well 12 / Stoney Creek HVAC Improvements, Project No. 17-2403 / CIP No. 51181. Estimated Cost: $72,700.00.

9)         PW122617-08 – Omaha Trunk Sewer Replacement – 1st Street to Maple Avenue, Project No. 17-2423 / CIP No. 50878.1.  Estimated Cost: $1,300,000.00.

      Authorize Mayor And Finance Officer To Sign

10)       PW122617-09 – Professional Services Agreement for Construction Administration Services with Ferber Engineering Company, Inc. for 38th Street Reconstruction – Clifton Street to Range Road, Project No.15-2232 / CIP No. 50716.1 & 50716.2.

11)       PW122617-10 – “State of South Dakota Joint Powers Maintenance, Encroachment, and Financial Agreement Between Department of Transportation and City of Rapid City” and authorize the City Project, Project No. 16-2099 / CIP No. 50904, PCN X03W, to advertise in conjunction with the SDDOT projects P0231(13)79 PCN 03CP and NH 0044(167) PCN 027K.

12)       PW122617-11 – Resolution No. 2017-114 a Construction Fee Resolution for Wildwood Drive Phase 1 – 8” Sewer Main Per Benefit Fee, Project No. 13-2118.

13)       PW122617-12 – Resolution No. 2017-115 a Construction Fee Resolution for Wildwood Drive Phase 1 – 8” Water Main Per Benefit Fee, Project No. 13-2118.

14)       PW122617-13 – Resolution No. 2017-116 a Construction Fee Resolution for Wildwood Drive Phase 1 – 16” Water Main Oversize Fee, Project No. 13-2118.

      Engineering Services

15)       PW122617-14 – Authorize Staff to Purchase Two (2) 2018 Dodge Ram 1500 4x4 Crew Cab Short Box Pickups from Liberty Superstores with the purchase based on State Contract #17149.  Estimated Cost:  $55,196.00.

16)       PW122617-15 – Authorize Lowering the Percentage of Work that the General Contractor Must Perform from 50% to 35% for the Well 12 / Stoney Creek HVAC Improvements, Project No. 17-2403 / CIP No. 51181.

17)       PW122617-16 – Approve Request from Caekaert Construction, LLC for a Variance to Waive the Requirement to Install Sidewalk per City Ordinance 12.08.060 along Sandra Lane for the property located at 606 Topaz Lane.

      Solid Waste Division

18)       PW121217-13 – Approve Renewal of Landfill Environmental Monitoring Agreement with American Engineering and Testing for 2018 for $86,611.57.  (Continued from the December 12, 2017, Public Works Committee Meeting)

19)       PW122617-17 – Authorize Mayor and Finance Officer to Sign an Easement Agreement with Black Hills Energy for Relocation of 65kW Power Line on City Landfill Property Along Hwy 16 Bypass.

20)       PW122617-18 – Authorize Staff to Advertise for Bids for Landfill Cell 18-19 Liner and Leachate Collection, Project No. 16-2371. Estimated Cost: $6,800,000.00.

END OF CONSENT CALENDAR

NON-CONSENT ITEMS – Items 21 – 23
            Public Comment opened – Items 21 – 23
            Public Comment closed

ITEMS FROM THE PUBLIC WORKS DEPARTMENT

      Engineering Services

21)       PW112817-17 – Appeal of Denied Exception Request from KTM Design Solutions on Behalf of Dean Hamm to waive the requirement to construct sewer main along Muirfield Drive (City File 17EX197), the only exception denied by Staff out of four total exceptions submitted for the project. (Continued from the December 12, 2017, Public Works Committee Meeting)

22)       PW122617-19 – Appeal of Denied Exception Request from KTM Design Solutions on Behalf of BH Capital 4, LLC to allow the street connection of North Valley Drive and East North Street. (City File 17EX191).

23)       PW122617-20 – Appeal of Denied Exception Request from KTM Design Solutions on Behalf of BH Capital 4, LLC to allow a landscaped median on an industrial classification roadway, proposed North Valley Drive. (City File 17EX190).

ADJOURN