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2017, 12/12 Public Works Committee Agenda

City of Rapid City, South Dakota
12:30 P.M. Tuesday, December 12, 2017

Roll Call and Determination of Quorum

Adoption of the Agenda

General Public Comment
A time for members of the public to discuss or express concerns to the Committee on any issue, not limited to items on the agenda.  Action will not be taken at the meeting on any issue not on the agenda, except by placement on the agenda by unanimous vote of the Aldermen present. 

CONSENT ITEMS – Items 1 – 18
            Public Comment opened – Items 1 – 18
            Public Comment closed

            Remove Items from the “Consent Items” and Vote on Remaining Consent Items


1)         Approve minutes of November 28, 2017.


2)         PW121217-01 – Confirm the reappointments of Jenn Johnson and Carol Evan Saunders to the Historic Preservation Commission.


      Approve Change Order

3)         PW121217-02 – Change Order #1F to J.V. Bailey Co. Inc. for 5th Street Concrete Repair, Project No. 15-2292 / CIP No. 50445 for a decrease of $17,610.60.

4)         PW121217-03 – Change Order #1 to R.C.S. Construction, Inc. for E. Idaho, E. Nevada, Ivy Avenue, Street and Utility Reconstruction and Meade/Hawthorne Drainage Element 221 Improvements, Project No. 15-2253 / CIP No. 5421.3.1B for an increase of $4,846.09.

5)         PW121217-04 – Change Order #1F to Complete Concrete Inc. for Main Street Water Valve Concrete Repair, Project No. 17-2390 / CIP No. 50705 for a decrease of $28,752.50.

6)         PW121217-05 – Change Order #3F to Scull Construction Services for Fire Station 5 Improvements, Project No. 2073 / CIP No. 51158 for an increase of $2,692.46.

7)         PW121217-06 – Change Order #3 to Highmark, Inc. for Southside Drive Sanitary Sewer Extension, Project No. 14-2095 / CIP No. 50328 for an increase of $49,790.00.

8)         PW121217-07 – Change Order #2 to Lind-Exco, Inc. for West Omaha Drainage and Utility Improvements, Project No. 15-2316 / CIP No. 50904.1 for an increase of $120,454.98.

9)         PW121217-08 – Change Order #2F to R.C.S. Construction, Inc. for Baldwin Street Reconstruction, Project No. 14-2189 / CIP No. 50822.1-1 for a decrease of $125,063.76.

10)       PW121217-09 – Change Order #1F to Mainline Contracting, Inc. for East Rapid City Water Expansion Valley View and Radar Hill Road North Extensions, Project No.  14-2197 / CIP 50964.E for a decrease of $71,449.50.

      Authorize Mayor And Finance Officer To Sign

11)       PW121217-10 – Agreement between the City of Rapid City and West Plains Engineering, Inc. for Annual ADA Compliance Project – 5th Street and New York Street, Project No. 15-2311 / CIP No. 50761 in the amount of $9,507.00.

12)       PW121217-11 – Covenant Agreement Between the City of Rapid City and the South Dakota School of Mines and Technology Foundation Authorizing the South Dakota School of Mines and Technology Foundation to Maintain Non-Conforming Sewer Service Lines.

      Street Division

13)       PW121217-12 – Authorize Staff to Advertise for Bids for One (1) Current Model Year Tandem Axle Dump Truck w/Slide-in Sander and Plow.

      Solid Waste Division

14)       PW121217-13 – Approve Renewal of Landfill Environmental Monitoring Agreement with American Engineering and Testing for 2018 for $86,611.57.

      Water Reclamation Division

15)       PW121217-14 – Approve Request from Hills Septic to dispose of Porta Potti Waste at the Rapid City Water Reclamation Facility.


16)       PW121217-15 – Authorize Mayor and Finance Officer to Sign Dinosaur Park Concession Agreement between the City of Rapid City and Hisega, LLC, for a five-year term from January 1, 2018 thru December 31, 2022.

17)       PW121217-16 – Authorize Mayor and Finance Officer to sign Amendment No. 1 to Professional Services Agreement with TSP, Inc. for Parks and Recreation Bridge Imp. Project PR18-2406 in the amount of $5,946.00.

18)       PW121217-17 – Authorize Parks and Recreation Department to harvest 150 deer for the 2017/2018 season.


NON-CONSENT ITEMS – Items 19 – 22
            Public Comment opened – Items 19 –22
            Public Comment closed


19)       PW121217-18 – Discussion on a Resolution to Meter All Connection Points to the Rapid City Water System – Alderman Jason Salamun.


      Engineering Services

20)       PW112817-17 – Appeal of Denied Exception Request from KTM Design Solutions on Behalf of Dean Hamm to waive the requirement to construct sewer main along Muirfield Drive (City File 17EX197), the only exception denied by Staff out of four total exceptions submitted for the project. (Continued from the November 28, 2017, Public Works Committee Meeting)

21)       PW121217-19 – Appeal of Denied Exception Request from Sperlich Consulting on Behalf of Freeland Meadows, LLC to not construct Country Road with a minimum 36’ wide paved surface, curb, gutter, street light conduit, sewer, sidewalk at intersections and grading for sidewalk along developable parcels (City Files 17EX211).


22)       17VR008 - Brielle Subdivision – A request by Sperlich Consulting, Inc for Tony Marshall to consider an application for a Vacation of Right-of-Way for property generally described as being located northeast of the intersection of Fairmont Boulevard and Tower Road.


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