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2017, 11/28 Public Works Committee Agenda

AGENDA FOR THE PUBLIC WORKS COMMITTEE
City of Rapid City, South Dakota
12:30 P.M. Tuesday, November 28, 2017

Roll Call and Determination of Quorum

Adoption of the Agenda

General Public Comment
A time for members of the public to discuss or express concerns to the Committee on any issue, not limited to items on the agenda.  Action will not be taken at the meeting on any issue not on the agenda, except by placement on the agenda by unanimous vote of the Aldermen present. 

CONSENT ITEMS – Items 1 – 17
            Public Comment opened – Items 1 – 17
            Public Comment closed

            Remove Items from the “Consent Items” and Vote on Remaining Consent Items

APPROVE MINUTES

1)         Approve minutes of November 14, 2017.

ITEMS FROM THE PUBLIC WORKS DEPARTMENT

      Approve Change Order

2)         PW112817-01 – Change Order #2F to Reede Construction for Silver Street Interchange Utility Reconstruction, Project No. 12-2053 / CIP No. 50940 for a decrease of $72,812.91.

3)         PW112817-02 – Change Order #1F to R.C.S. Construction, Inc. for Box Elder Drainage Basin Element S113 Improvements, Project No. 12-2032.1 / CIP No. 50934.4 for a decrease of $783.32.

4)         PW112817-03 – Change Order #1F to J & J Asphalt Company for Pavement Rehabilitation Project Chief Drive, Project No. 17-2360 / CIP No. 50549 for an increase of $21,985.40.

5)         PW112817-04 – Change Order #1F to Underground Construction, LLC for Meade/Hawthorne DBDP - Element 48, Project No. 15-2306 / CIP No. 50758 for an increase of $13,551.50.

      Authorize Staff To Advertise For Bids

6)         PW112817-05 – Sturgis Road Area Utility Reconstruction and Extension, Project No. 11-2001 / CIP No. 50824.  Estimated Cost $2,100,000.00.

      Authorize Mayor And Finance Officer To Sign

7)         PW112817-06 – Resolution No. 2017-110 a Construction Fee Resolution for Rushmore Hockey Water Main Extension - Per Frontage Fee, Project No. DEV 15-1222.

8)         PW112817-07 – Construction agreement with Black Hills Energy for removal and replacement of existing electrical facilities for 38th Street Reconstruction, Clifton Street to Range Road; Project No. 15-2232 / CIP No. 50716.1 & 50716.2 in the amount not to exceed $16,000.00.

9)         PW112817-08 – Construction Professional Services Agreement between the City of Rapid City and Ferber Engineering Company, Inc. for 38th Street Reconstruction, Project No. 15-2232 / CIP No. 50716.1 & 50716.2. in the amount of $298,530.00.

      Engineering Services

10)       PW112817-09 – Approve Request from Brent and Tiffany Bradley for a Variance to Waive the Requirement to Install Sidewalk per City Ordinance 12.08.060 along Penrose Place for the property located at 4012 Penrose Place.

11)       PW112817-10 – Approve Request from KTM Design Solutions, Inc. for Jim Meier for a Variance to Waive the Requirement to Install Sidewalk per City Ordinance 12.08.060 along Dyess Avenue for the property located at 3660 Dyess Avenue. 

      Street Division

12)       PW112817-11 – Authorize Staff to Advertise for Bids for One (1) current model year Vacuum Street Sweeper.

13)       PW112817-12 – Authorize Staff to Advertise for Bids for One (1) current model year single axel truck with sander body and 12’ plow.

      Solid Waste Division

14)       PW112817-13 – Approve Correction to bid award summary for award of bid for Rapid City Landfill Cell 17 Cover, Project No. 16-2364 opened on September 12, 2017.

      Water Reclamation Division

15)       PW112817-14 – Authorize Staff to Advertise for Bids for a lift station standby generator and transfer switch for the Red Rocks Lift Station.

ITEMS FROM THE CITY ATTORNEY'S OFFICE

16)       PW112817-15 – Authorize Mayor and Finance Officer to Sign Release of Claims Between City of Rapid City and Rapid Construction, LLC.

HISTORIC PRESERVATION COMMISSION

17)       PW112817-16 – Acknowledge the State Historic Preservation Office’s action to de-list the Pap Madison Cabin from the National Register of Historic Places and list it on the South Dakota State Register of Historic Places.

END OF CONSENT CALENDAR

NON-CONSENT ITEMS – Items 18 – 19
            Public Comment opened – Items 18 – 19 
            Public Comment closed

ITEMS FROM THE PUBLIC WORKS DEPARTMENT

      Engineering Services

18)       PW112817-17 – Appeal of Denied Exception Request from KTM Design Solutions on Behalf of Dean Hamm to waive the requirement to construct sewer main along Muirfield Drive (City File 17EX197), the only exception denied by Staff out of four total exceptions submitted for the project.

19)       PW112817-18 – Exception Request to allow 52 Dwelling Units with one point of access from Prestwick Road for proposed Phase 1 of Red Rock Estates and to allow 56 Dwelling Units with one point of access from Prestwick Road for proposed Phase 2 of Red Rock Estates, allowing the owner to plat 7 more single family residential lots in proposed Phase 1 and 4 more single family residential lots in proposed Phase 2 (City File 17EX200).

ADJOURN

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