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2016, 11/1 Public Works Committee Meeting Agenda

AGENDA FOR THE PUBLIC WORKS COMMITTEE
City of Rapid City, South Dakota
12:30 P.M. Tuesday, November 1, 2016

Roll Call and Determination of Quorum

Adoption of the Agenda

General Public Comment
A time for members of the public to discuss or express concerns to the Committee on any issue, not limited to items on the agenda.  Action will not be taken at the meeting on any issue not on the agenda, except by placement on the agenda by unanimous vote of the Aldermen present.

CONSENT ITEMS – Items 1 – 22
            Public Comment opened – Items 1 – 22
            Public Comment closed

            Remove Items from the “Consent Items” and Vote on Remaining Consent Items

APPROVE MINUTES

1)         Approve minutes of October 11, 2016.

ITEMS FROM THE MAYOR

2)         PW110116-01 – Confirm the reappointments of Tim Smith and Chris Wehrle and the new appointments of Brittany Neiles and Carol Evan Saunders to the Historic Preservation Commission.

ITEMS FROM THE PUBLIC WORKS DEPARTMENT

            Approve Change Order

3)         PW110116-02 – Change Order #1 to Reede Construction, Inc. for Mount Rushmore Road – Saint James Street to Kansas City Street, Project No. 13-2139 / CIP 50950 for an increase of $55,643.79.

4)         PW110116-03 – Change Order #1F to Highmark, Inc. for Jackson Springs Water Transmission Main, Project No. 09-1836 / CIP 50780 for a decrease of $1,674.60.

5)         PW110116-04 – Change Order #1F to Hills Materials Company for West Main Street Overlay Project – South Canyon Road to Soo San Drive, Project No. 15-2221 / CIP 50798 for an increase of $9,590.93.

6)         PW110116-05 – Change Order #2F to Hills Materials Company for Pavement Rehabilitation Project – E. Elk Street, Project No. 15-2300 / CIP 50844 for a decrease of $16,514.92.

7)         PW110116-06 – Corrected funding for Change Order #2F to Mainline Contracting for Countryside Subdivision Water System Conversion, Project No. 15-2257 / CIP 51086 for a decrease of $24,786.30.

8)         PW110116-07 – Corrected funding pages on Change Order #3F to Mainline Contracting, Inc. for 5th & Catron Blvd Traffic Signal and Utility Improvements, Project No. 13-2143 / CIP 51020 for a decrease of $36,685.77. The fund 0834 was listed rather than 0833.

            Authorize Staff To Advertise For Bids

9)         PW110116-08 – Five (5) New Current Model Year ½ ton 4x4 Extended Cab Short Box Pickups for Engineering and Water Departments.

            Authorize Mayor And Finance Officer To Sign

10)      PW110116-09 – Amendment to the Agreement between the City of Rapid City and Advanced Engineering and Environmental Services, Inc. for E. Custer Street Reconstruction & E. College Avenue Reconstruction, Project No. 14-2211 / CIP No. 50916 for an increase of $6,397.25.

11)      PW110116-10 – Agreement Between the City of Rapid City and Dakota Heartland Inc., DTH, LLC, and Doyle D. Estes and Kathryn Johnson for Sanitary Sewer and Water Main Easements for property located between Timmons Boulevard and Degeest Drive for the Rapid Valley Sanitary Sewer Bypass, Project No. 13-2076 / CIP No. 50911.

12)      PW110116-11 – Authorize Mayor and Finance Officer to sign Agreement between the City of Rapid City and HDR Engineering, Inc for Professional Services for Water Reclamation Facility (WRF) Process Reliability Improvements, Project No. 16-2342 / CIP No. 51141 in the amount of $76,567.00. 

13)      PW110116-12 – Resolution No. 2016-081 Construction Fee Resolution for Seger Drive Reconstruction Dyess Ave to 143rd – Sanitary Sewer Frontage.

14)      PW110116-13 – Resolution No. 2016-082 Construction Fee Resolution for Seger Drive Reconstruction Dyess Ave to 143rd – Sanitary Sewer Oversize.

15)      PW110116-14 – Resolution No. 2016-083 Construction Fee Resolution for Seger Drive Reconstruction Dyess Ave to 143rd – Water Frontage.

16)      PW110116-15 – Resolution No. 2016-084 Construction Fee Resolution for Seger Drive Reconstruction Dyess Ave to 143rd - Water Oversize.

            Engineering Services

17)      PW110116-16 – Approve corrected funding for Bid Award Recommendation for Project No. 15-2302 / CIP 50844.

            Solid Waste Division

18)      PW110116-17 – Authorize Staff to Purchase a slow speed grinder for the Solid Waste Material Recovery Facility utilizing the specification and bids from City of Gering, Nebraska from August 18, 2016 in the amount of $709,875.00.

            Street Division

19)      PW110116-18 – Award Bid to Jenner Equipment Company for One (1) New Current Year Compact Track Loader.

20)      PW110116-19 – Authorize staff to Advertise for Bids for Equipment Rental Rates for Snow Removal Operations.  Estimated cost:  $50,000.00.

PARKS AND RECREATION DEPARTMENT

21)      PW110116-20 – Authorize Mayor and Finance Officer to Sign Non-Exclusive, Perpetual Access Easement from SD Game, Fish & Parks for the public use trail at Cleghorn Fish Hatchery.

22)      PW110116-21 – Authorize Mayor and Finance Officer to sign Agreement Between the City of Rapid City and BH Services for Parks Department Custodial Services beginning in January, 2017 and continuing through December 31, 2019 in the annual amount of $106,121.80.

END OF CONSENT CALENDAR

NON-CONSENT ITEMS – Items 23 – 30
            Public Comment opened – Items 23 – 30
            Public Comment closed

ITEMS FROM THE PUBLIC WORKS DEPARTMENT

            Engineering Services

23)      PW110116-22 – Update on East Rapid City Water Users Region

24)      PW110116-23 – Authorize Mayor and Finance Officer to Sign Agreement Concerning Transfer of Water System Between Rainbow Water Company, Inc. and City of Rapid City.

25)      PW110116-24 – Authorize Mayor and Finance Officer to Sign Agreement Concerning Transfer of Water System Between Terracotta Estates Homeowners Association and City of Rapid City.

26)      PW110116-25 – Authorize Mayor and Finance Officer to Sign Resolution No. 2016-072, A Resolution Establishing a Surcharge for the East Rapid City Water Users Region.

27)      PW110116-26 – Approve Form Early Connection Water Service Agreement for Property Located in the East Rapid City Water Users Region (Terracotta Estates HOA).

28)      PW110116-27 – Approve Form Early Connection Water Service Agreement for Property Located in the East Rapid City Water Users Region (Rainbow Water Company, Inc.).

29)      PW110116-28 – Approve Form Early Connection Water Service Agreement for Property Located in the East Rapid City Water Users Region (Generic).

30)      PW110116-29 – Approve Form Water Service Agreement for Property Located in East Rapid City Water Users Region

ADJOURN

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