AGENDA FOR THE PUBLIC WORKS COMMITTEE
City of Rapid City, South Dakota
12:30 P.M., Tuesday, May 31, 2016
Roll Call and Determination of Quorum
Adoption of the Agenda
General Public Comment
A time for members of the public to discuss or express concerns to the Committee on any issue, not limited to items on the agenda. Action will not be taken at the meeting on any issue not on the agenda, except by placement on the agenda by unanimous vote of the Aldermen present.
CONSENT ITEMS -- Items 1 – 26
Public Comment opened – Items 1 – 26
Public Comment closed
Remove Items from the “Consent Items” and Vote on Remaining Consent Items
APPROVE MINUTES
1) Approve Minutes of May 10, 2016.
ITEMS FROM THE PUBLIC WORKS DEPARTMENT
Approve Change Order
2) PW053116-01 – Change Order #1F for Project No. 14-2152 / CIP 50961.2 and 14-2206 / CIP No. 51053 Sanitary Sewer Main Extension Alley Block 3 Flormann Addition and St. Cloud Street and St. James Street Sewer Extension to Rapid Construction, LLC for decrease in the amount of $40,113.63.
3) PW053116-02 – Change Order #1 for Project No. 15-2288 / CIP No. 50752 Chapel Lane Bridge Railing Project to JV Bailey Co, Inc for an increase of $1,460.00.
4) PW053116-03 – Change order #1F for Project No. 15-2230 & 15-2251 / CIP No. 51078 & 51085 Sanitary Sewer Extension Block 33 South Boulevard Addition & Block 12 Boulevard Addition to Rapid Construction, LLC for a decrease of $1,754.55.
5) PW053116-04 – Change order #1F for Project No. 14-2153 / CIP No. 50961.3 Sanitary Sewer Main Extension Alley Block 13 South Boulevard Addition and Ninth Street to Rapid Construction, LLC. for a decrease of $15,936.21.
6) PW053116-05 – Correction for Change Order #1 for Project No. 15-2257 / CIP No. 51086 Countryside Subdivision Water System Conversion to Mainline Contracting. Correct amount is $29,928.
7) PW053116-06 – Change Order #1F for Project No. 15-2282 / CIP No.50445 Pavement Rehabilitation Project 5th and Saint Joseph Street Intersection to Tru-Form Construction, Inc. for a decrease of $13,848.15.
8) PW053116-07 – Change Order #4F for Project No. 13-2086 / CIP No. 50277.1-3 Seger Drive Reconstruction – Dyess Avenue to 143rd Street to Stanley J Johnsen Concrete Contractor, Inc. for an increase of $77,778.75.
9) PW053116-27 – Change Order #1F for Project No. 16-2332 Meade Hawthorne Detention Element 380 Outlet Channel Excavation to Underground Construction, LLC for an increase of $195.00.
Authorize Staff To Advertise For Bids
10) PW053116-08 – 2016 Railroad Crossing Improvements, Project No. 16-2307 / CIP No. 51092. Estimated Cost: $125,000.00.
11) PW053116-09 – Street Maintenance Administrative Improvements, Project No. 13-2320 / CIP 51109. Estimated cost: $470,000.00.
Authorize Mayor And Finance Officer to Sign
12) PW053116-10 – Agreement between the City of Rapid City and Banner Associates, Inc. for Water Reclamation Facility (WRF) Potable Water Improvements, Project No. 15-2266 / CIP No. 51079 in the amount of $46,379.00.
13) PW053116-11 – Amendment to Utility Service Contract between the City of Rapid City and the Department of the Air Force.
14) PW053116-12 – Agreement between the City of Rapid City and Dakota Pump, Inc. for Professional Services and Equipment Maintenance for Water Reclamation Supervisory Control and Data Acquisition (SCADA) System Support in the amount of $50,000.00.
15) PW053116-13 – Professional Services Agreement between the City of Rapid City and FourFront Design, Inc. for Windslow Drive Drainage and Nebraska Street Sanitary Sewer Improvements, Project No. 16-2337 / CIP No. 50975 in the amount of $47,046.70.
16) PW053116-14 – Covenant Agreement to Permit an Electrical Service Box to Encroach into the Adjacent Public Right-of-Way at 329 Main Street.
17) PW053116-15 – Agreement between the City of Rapid City and Freeland Meadows, LLC for Sanitary Sewer Improvements and Oversize Water Main Cost Reimbursement, not to exceed $33,135.50.
18) PW053116-16 – Amendment No. 1 to the agreement between the City of Rapid City and FMG, Inc. for Anamosa Street Reconstruction – Midway Street to Milwaukee Street, Project No. 07-1473 / CIP No. 50559 for additional costs associated with design and construction. Estimated purchase amount $55,920.00.
19) PW053116-17 – Agreement between the City of Rapid City and South Dakota Department of Transportation for Construction Professional Services for East Anamosa Street Pedestrian Crossing, Project No. 13-2125 / CIP No. 50946, in the amount of $58,403.00.
Water Division
20) PW053116-18 – Approve Contract Renewal with Hawkins Inc. for Sodium Hypochlorite, Citric Acid, Sodium Bisulfite, and Sodium Hydroxide for one year. Estimated cost $125,000.00.
Water Reclamation Division
21) PW053116-19 – Authorize Staff to Purchase two new laboratory glassware washers. Item exempt from bidding due to the highly specialized nature of the laboratory equipment.
Solid Waste Division
22) PW053116-20 – Authorize Staff to Request Proposals for engineering services to design low permeability cap for Cell 17 at landfill.
23) PW053116-21 – Authorize Staff to Request Proposals for engineering services to design the Landfill Gas collection for closed Cells 13, 14, & 17 at the Rapid City Landfill.
24) PW053116-22 – Authorize Mayor and Finance Officer to sign a construction agreement with Black Hills Energy for relocation of 69 kV power line on landfill property.
PARKS AND RECREATION DEPARTMENT
25) PW053116-23 – Approve Memorandum of Agreement between the City of Rapid City and Rushmore Lions Club Charities, Inc. relating to operation of Rushmore Lions Nature Park.
COMMUNITY PLANNING AND DEVELOPMENT SERVICES DEPARTMENT
26) 16VR005 - Pinedale Heights Subdivision – Approve a request by Fisk Land Surveying and Consulting Engineers, Inc for Joel and Renee Landeen for a Vacation of Right-of-Way for property generally described as being located at 5280 Pinedale Circle.
END OF CONSENT CALENDAR
NON-CONSENT ITEMS – Items 27 – 28
Public Comment opened – Items 27 – 28
Public Comment closed
ITEMS FROM THE PUBLIC WORKS DEPARTMENT
Engineering Services
27) PW053116-25 – Request from Fisk Land Surveying and Consulting Engineering on behalf of Via Sat, Inc. for a Variance to Waive the Requirement to Install Sidewalk per City Ordinance 12.08.060 Along Concourse Drive adjacent to 1401 Concourse Drive, Rapid City.
28) PW053116-26 – Request from JLZ Cambell, LLC for a Variance to Waive the Requirement to Install Sidewalk per City Ordinance 12.08.060 along Cambell Street, Lot H2 of Lot 2, Lot H1 of Lot 3, Section 8, T1N, R8E, Rapid City.
ADJOURN