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2021, 03/31 Working Session Agenda

CITY COUNCIL WORK SESSION AGENDA

City of Rapid City, South Dakota

12:30 P.M., March 31, 2021

Council Chambers, City Administration Center, 300 6th Street

Call to Order

At this meeting, we anticipate that a quorum will be present, and issues requiring official action will be considered and discussed, but there will be no official action or voting at this meeting.

PRESENTATION ITEMS      None Identified

NON-CONSENT ITEMS Items 1 - 4  

(Discussion)

COMMUNITY DEVELOPMENT

1)      WS033121-29: Introduction and Acknowledgement of the Strategic Housing Plan Draft

PUBLIC WORKS

2)      WS033121-36: Appeal by Jesse Herrera of an Exception Request Denial to Allow a Second Residential Driveway Approach on a Collector Street

Staff Recommendation: Deny

CITY ATTORNEY’ OFFICE

3)      WS033121-39: Authorize OneHeart to Demolish 230 Quincy Street

4)      WS033121-40: Authorize Mayor and Finance Director to Sign Various Sponsorship and Naming Agreements Regarding Fitzgerald Stadium

CONSENT ITEMS Items 5 - 43

FIRE DEPARTMENT

5)      WS033121-04: Authorize Mayor and Finance Director to Sign a Professional Service Agreement with Chamberlin Architects for Rapid City Fire Station #1 Improvements Project No. 21-2612 CIP No. 51310 in the Amount of $109,730.00

POLICE DEPARTMENT

6)      WS033121-03: Authorize Staff to Donate 25 Old Handgun Holsters to the Western Dakota Tech Law Enforcement Program

7)      WS033121-12: Authorize the Police Department to Apply for and Accept the State VOCA Grant if Awarded

PARKS AND RECREATION

8)      WS033121-28: Authorize Mayor and Finance Officer to Sign Agreement Between the City of Rapid City and BH Services, Inc. for Parks and Recreation Custodial Services

FINANCE DEPARTMENT

9)      Acknowledge the Following Volunteers for Worker’s Compensation Purposes: Mrityunjay K Sani (Police Department), Lauren Kay Eccarius (Police Department), Wayne Bates (RSVP+), Harry Hunt (RSVP+), Irma Means (RSVP+), Doug Schmit (RSVP+), Kay Cox (RSVP+), Dana Eberhard (RSVP+), Elisabeth Mercer Larson (RSVP+), Merlin Larson (RSVP+), Beverly Moench (RSVP+), Mervin Moench (RSVP+), Marcie Nuenke (RSVP+)

10)    WS033121-14: Acknowledge February 2021 General Fund Cash Balance Report

11)    WS033121-15: Approve Request for Property Tax Abatements as Follows: Dante Dudley (Tax ID 67256), 2020, $980.18; Dante Dudley (Tax ID 67256) 2019, $943.66; Dante Dudley (Tax ID 67256), 2018, $915.18. [Total for City of Rapid City: $2,839.02]

12)    WS033121-16: Acknowledge January 2021 Sales Tax Report

13)    WS033121-17: Approve Resolution No. 2021-023 a Resolution Declaring Miscellaneous Personal Property Surplus to be Surplus as Trade

14)    WS033121-38: Authorize Mayor and Finance Director to Sign Life Safety Loan Agreement with Rise 301 Family Properties in an Amount not to Exceed $59,460.00

PUBLIC WORKS

15)    WS033121-01: Authorize Mayor and Finance Director to Sign the Bridge Re-inspection Program Resolution. Project No. 21-2647 / CIP 50630

16)    WS033121-02: Approve Request and Authorize Staff to Advertise for Bids for One (1) New Current Model Year Tandem Axle Truck with Elliptical Dump Body, Estimated Cost $150,000.00

17)    WS033121-05: Authorize Mayor and Finance Director to Sign Professional Services Agreement between the City of Rapid City and HDR, Inc. for E Anamosa St. – Street and Storm Sewer Repairs, Project No. 21-2639-CIP No. 51153, for an Amount not to Exceed $53,470.00

18)    WS033121-06: City Staff Recommends Extending Contract Awarded March 31, 2020 to Simon for Hot Mixed Asphaltic Concrete

19)    WS033121-07: City Staff Recommends Extending Contract Awarded March 31, 2020 to Simon for Limestone Gravel

20)    WS033121-08: City Staff Recommends Extending Contract Awarded March 18, 2019 to Nebraska Grain and Salt Co. for Sodium Chloride for $79.79 per ton for us by the Street Department

21)    WS033121-09: Approve Change Order 2 to Mainline Contracting, Inc. for Northridge Booster Pump Station and Stoney Creek Booster Pump Station Improvements, Project #2178/CIP No. 50812.CD for an Increase of $2,658.00

22)    WS033121-10: Approve Request and Authorize Staff to Purchase two (2) New 2021 Ram 1500 Extended Cab 4X4, 5.7L, Short Box Pickup Trucks from Liberty Superstores with Matching State Bid Contract #17339 14a Pricing in the Amount of $25,406.00 Each for a Total of $50,812.00

23)    WS033121-11: Authorize Staff to Advertise for Bids for Concrete Replacement for Utility Service Locations as a Result of Main Break Repairs. Estimated Cost: $150,000.00

24)    WS033121-13: City Staff Recommends Extending Contract Awarded May 6, 2019 to Pete Lien & Sons, Inc. for Ready Mixed Concrete

25)    WS033121-18: Authorize Mayor and Finance Director to Sign an Agreement Between the City of Rapid City and Longbranch Civil Engineering, Inc. for Southeast Area Trunk Sewer Reconstruction – Elm Avenue to Prairie Avenue Project, Project No. 20-2571 / CIP 50829, in the Amount of $122,370.00

26)    WS033121-19: Authorize Mayor and Finance Director to Sign an Amendment to the Original Agreement Between the City of Rapid City and Advanced Engineering and Environmental Services, Inc. (AE2S) for Engineering Services for Elk Vale Lift Station Gravity Main & Force Main Upgrades Project No. 18-2480 / CIP No. 50729, in the Amount of $4,627.00

27)    WS033121-20: Authorize Staff to Advertise for Bids for the St. Andrew Street East of Palo Verde Drive-Street Reconstruction and Utility Project, Project No. 20-2604 / CIP 51260. Cost $1,080,000.00

28)    WS033121-21: Authorize Mayor to Sign as Applicant and Owner for Vacation/Relocation of Section Line Right-Of-Way Request for a Section Line Right-Of-Way Adjacent to the Water Reclamation Facility

29)    WS033121-22: Approve Request and Authorize Staff to Purchase One (1) New 2021 Ford F150 4WD Reg Cab 8 Foot Box Pickup Truck Through the Sourcewell Cooperative Contract #120716-NAF with National Auto Fleet in the Amount of $28,068.12

30)    WS033121-23: Authorize Staff to Advertise for Pavement Rehabilitation Project – Elm Avenue, Project No. 19-2549 / CIP 50844 for $370,000.00

31)    WS033121-24: Approve and Authorize Mayor and Finance Director to Sign Amendment No. 2 with FMG engineering, Inc. for Elk Vale Reservoir Water Level Investigation, Project No. 19-2511/CIP No. 51238. This is a No Cost Schedule Change

32)    WS033121-25: Authorize Staff to Advertise Bids for St. Patrick St. Reconstruction, Project No. 15-2296 / CIP No. 50456 Estimated Cost $900,000.00

33)    WS033121-26: Authorize Mayor and Finance Director to Sign Covenant Agreement between the City of Rapid City and Michael and Stacie Hayes Allowing Connection to City Water System at 3700 143rd

34)    WS033121-27: Authorize Mayor and Finance Director to Sign a Professional Services Agreement between the City of Rapid City and FMG Engineering, for Perrine and Unnamed Tributary Drainage Basin Design Plan (DBDP) Amendment – Phase 4, Project No. 18-1430 / CIP No. 51189.4, for an Amount not to Exceed $121,062.50

35)    WS033121-37: Authorize Mayor and Finance Director to Sign Resolution No. 2021-026, a Resolution to Approve the Formation of the Blake 2 Road District

COMMUNITY DEVELOPMENT

36)    21TP004: Rapid City Year End 2020 Population Estimate

37)    21TP007: Authorize the Mayor and Finance Director to Sign the Professional Services Agreement with SRF Consulting Group, Inc. for the Transit Development Plan in an Amount not to Exceed $149,924.72

38)    WS033121-30: Authorize Submission of the Historic Preservation Commission Certified Local Government Grant Application for 2021-2022 and Receipt of Funds Associated with the Grant

39)    WS033121-31: Authorize Mayor and Finance Director to Sign the CDBG-CV3 Community Development Block Grant Contract for Pennington County Health and Human Services

40)    WS033121-32: Authorize Mayor and Finance Director to Sign FY20 CDBG-CV3 Community Development Block Grant Contract for the Young Men’s Christian Association of Rapid City

41)    WS033121-33: Authorize Mayor and Finance Director to Sign FY21 Application for Federal Assistance SF-424, SF424-D, and Certifications

42)    WS033121-34: Authorize Mayor and Finance Director to Sign FY19 CDBG Community Development Block Grant contract for Abbott House

43)    WS033121-35: Authorize Mayor and Finance Director to Sign CDBG CARES Act Grant Funding Approval/Agreement

REGULAR BUSINESS ITEMS (Non-Consent) Items 44 – 47

           ORDINANCE 2ND READINGS

FINANCE DEPARTMENT

44)    WS031021-01: Second Reading and Recommendation of Ordinance No. 6479 an Ordinance to Amend Provisions in Rapid City Municipal Code Chapter 2.40 to Authorize the Finance Officer to Perform the Duties of Finance Director

45)    WS031021-26: Second Reading and Recommendation of Ordinance No. 6478 Regarding Supplemental Appropriation #1 for 2021

AIRPORT

46)     WS022421-08: Second Reading and Recommendation of Ordinance No. 6480 an Ordinance to Clarify Provisions Related to the Rapid City Regional Airport Board and to expand its Membership by amending Provisions in Chapter 2.72 of the Rapid City Municipal Code

ADDENDUM NO. 1: CDBG

47)     WS033121-41: Approval of FY21 Community Development Block Grant (CDBG) Annual Action Plan

Public Comment opened

Public Comment closed

ADJOURN