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2021, 1/27 Council Working Session

CITY COUNCIL WORK SESSION AGENDA

City of Rapid City, South Dakota

12:30 P.M., January 27, 2021

Council Chambers, City Administration Center, 300 6th Street

Call to Order

At this meeting, we anticipate that a quorum will be present, and issues requiring official action will be considered and discussed, but there will be no official action or voting at this meeting.

PRESENTATION ITEMS

1)       WS012721-29: Explanation of Updated Ordinances 13.08.390.A and 13.08.430.2

DISCUSSION ITEMS (Council Non-Consent Calendar)

REGULAR BUSINESS ITEMS (Council Consent Calendar)

PARKS AND RECREATION

2)        WS012721-12: Authorize Purchase of a 2021 John Deere 4052R Compact Utility Tractor from RDO Equipment Co. with Sourcewell Grounds Maintenance Pricing in the Amount of $56,089.61 with a Trade-In of a John Deere 2155 Tractor for $2,600.00 and a 2016 Kubota for $11,450.00 for a Total Price of $42,039.61

3)        WS012721-15: Authorize Staff to Purchase a 2021 RAM 3500 Regular Cab, 4X4, 6.4L V8 Truck from Liberty Superstores with Matching State Bid Pricing in the Amount of $29,991.90

4)        WS012721-16: Authorize Staff to Purchase a 2021 RAM 5500 Regular Cab, 4X4, 6.4L V8 Truck from Liberty Superstores with Matching State Bid Pricing in the Amount of $39,161.00

5)        WS012721-23: Authorize Staff to Purchase a 2022 Ford F750 Diesel Regular Cab Base 212” WB 138” CA with Crysteel “Select” 16’ Dump Body from National Auto Fleet with Sourcewell Pricing for a Total Price of $104,693.00

FINANCE DEPARTMENT

6)        Acknowledge the Following Volunteers for Worker’s Compensation Purposes: Shirley Brost (RSVP+), Johnnie Daum (RSVP+), Loretta Endres (RSVP+), Bonnie Fugate (RSVP+), Donna Juran (RSVP+), Sally Levengood (RSVP+), Bonnie Manning (RSVP+), Jane Mattson (RSVP+), Robert Ryther (RSVP+), Sue Sisson (RSVP+), Karen Turgeon (RSVP+), Les Turgeon (RSVP+), Lorie Umphrey (RSVP+), Joanne Vigoren (RSVP+), Bonnie Witt (RSVP+), Connie Zimbleman (RSVP+)

7)        WS012721-09: Acknowledge December 2020 General Fund Cash Balance Report

8)        WS012721-10: Acknowledge November 2020 Sales Tax Report

9)        WS012721-11: Approve Resolution No. 2021-005 a Resolution Declaring Miscellaneous Personal Property Surplus to be traded and/or donated

10)      WS012721-17: Approve Resolution No. 2021-007 a Resolution Declaring Miscellaneous Personal Property surplus to be discarded

11)      WS012721-20: Approve Resolution no. 2021-008 a Resolution Authorizing and the Issuance of Gross Receipts Revenue Refunding Bonds, Series 2021, of the City; Pledging the Revenues of the Gross Receipts Tax of the City to the Payment of Said Bonds; Authorizing Officers of the City to Approve, Execute and Deliver Certain Agreements and Documents Relating to Bonds

12)      WS012721-22: Authorize Mayor and Chief of Police to Sign the 2021 Federal Equitable Sharing Agreement

13)      WS012721-26: Approve Request for Property Tax Abatements as Follows: City of Rapid City (Tax ID 70020), 2020, $701.94; David Snyder (Tax ID 21873), 2020, $1129.64; Rapid City Police Officers (Tax ID 44526), 2020, $2,987.02; City of Rapid City (Tax ID 70021), 2020, $14,070.96; City of Rapid City (Tax ID 28598), 2020, $91.10; City of Rapid City (Tax ID 36523), 2020, $4,586.88; City of Rapid City (Tax ID 39203), 2020, $452.28; City of Rapid City (Tax ID 24964), 2020, $584.24; Donald Back (Tax ID 46473), 2020, $601.48; Prairie Acres (Tax ID 8002299), 2020, $40.58; Prairie Acres (Tax ID 8010607), 2020, $25.20; NW Engineering (Tax ID 8005859), 2020, $47.84. [Total for City of Rapid City: $24,614.22]

14)      pdf WS012721-27: Approve Resolution No. 2021-009 a Resolution Acknowledging Corrections to the January 4, 2021 Council Minutes (114 KB)

PUBLIC WORKS

15)      WS012721-01: Request Authorization to Seek Proposals for Professional Services for Dyess Avenue Reconstruction – Seger Drive to City Limits, Project No. 20-2630 / CIP No. 51282

16)      WS012721-02: Authorize Mayor and Finance Officer to Sign an Agreement Between the City of Rapid City and FMG Engineering, Inc. for Wonderland Drive Area Street and Utilities Reconstruction Phase 1, Project No. 20-2609 – CIP 51070.1

17)      WS012721-03: Authorize Staff to Purchase One (1) New Current Model Year Bucket Truck Through the Versalift Sourcewell Cooperative Contract #012418-TIM with ABM Equipment in the Amount of $97,785.00

18)      WS012721-04: Authorize Mayor and Finance Officer to Sign Agreement Between the City of Rapid City and Frank P. Boyle for Temporary Construction Easements and Permanent Sanitary Sewer Main Easements for Property Located at 3637 Edwards Street for the Elk Vale Lift Station Gravity Main and Force Main Project, Project No. 18-2480 / CIP No. 50729, in the Amount of $40,400.00

19)      WS012721-05: Request from Stephen and Sharon Richards for a Variance to Waive the Requirement to Install Sidewalk Along Pine Hills Drive and Sturgis Road, Rapid City, per City Ordinance 12.08.060 Staff Recommendation:  APPROVE

20)      WS012721-06: Authorize Mayor and Finance Director to Sign a Joint Funding Agreement Between U.S. Department of Interior, U.S. Geological Survey and City of Rapid City for 2021 Water Resource Investigations, CIP No. 51279. The City of Rapid City’s Share of the Program is $138,000.00

21)      WS012721-07: Request from R.C.S. Construction, Inc. for a Variance to Waive the Requirement to Install Sidewalk Along Commerce Road and Fountain Plaza Drive, Rapid City, per City Ordinance 12.08.060 Staff Recommendation:  APPROVE

22)      WS012721-08: Request Authorization for Staff to Seek Proposals for Engineering Services for Race Track Draw Drainage Basin Design Plan (DBDP) Update, Project No. 20-2628, CIP No. 51315

23)      WS012721-13: Authorize Staff to Advertise Bids for St. Cloud Street Reconstruction Project – 5th St. to Highland Crt, Project No. 19-2487 / CIP No. 51036. Estimated Cost $2,640,000.

24)      WS012721-14: Request from KTM Design Solutions, Inc. on behalf of Western Housing Enterprises, LLC for a Variance to Waive the Requirement to Install Sidewalk along 1804 East Highway 44, Rapid City, per City Ordinance 12.08.060 Staff Recommendation: APPROVE

25)      WS012721-18: Authorize Staff to Advertise for Bids Downtown Lighting Project Phase 3 CIP #51228 Engineers Estimate $400,000

26)      WS012721-21: Authorize Mayor and Finance Officer to Sign an Agreement between the City of Rapid City and Skyline Engineering, LLC for Construction Administration for the Downtown Lighting, Project No. 20-1613 / CIP No. 51228, in the amount of $112,705.00

COMMUNITY DEVELOPMENT

27)      WS012721-24: Approve Final Recommendation for the FY20 Community Development Block Grant CV3 Funds

MAYOR’S OFFICE

28)      WS012721-19: Confirm the Reappointments of Nick Patton and Rick Denherder to the Downtown BID Board

29)      WS012721-25: Confirm the Appointment of Shawna Retka to the Community Investment Committee

CITY ATTORNEY’S OFFICE

30)      WS012721-28: Approve 2021 Insurance Renewal Amounts for Property, Liability, and Excess Worker’s Compensation

REGULAR BUSINESS ITEMS (Council Non-Consent Calendar)

           None Identified

Public Comment opened

Public Comment closed

ADJOURN