AGENDA FOR THE CITY COUNCIL
City of Rapid City, South Dakota
6:30 P.M., March 17, 2025
ROLL CALL AND DETERMINATION OF QUORUM
INVOCATION (You are welcome to participate, but not required)
PLEDGE OF ALLEGIANCE
ADOPTION OF AGENDA
PROCLAMATION
1. Mayor’s Proclamation for South Dakota Senior Games Week
GENERAL PUBLIC COMMENT (3-minute time limit per speaker)
A time for the members of the public to discuss or express concerns to the Council on any issue not on the agenda. Action will not be taken at the meeting on any issue not on the agenda, except by placement on the agenda by unanimous vote of the Council members present.
PUBLIC HEARING ITEMS – Items 2-3
Open Public Hearing (Comment)- Items 2-3
[Public Hearing Remains Open]
Close Public Hearing – Items 2-3
NON-CONSENT PUBLIC HEARING ITEMS
2. Acknowledge presentation by Jennifer Sietsema, Black Hills Council of Local Governments, and Brandon Quiett, Operations Engineering Manager, City of Rapid City, regarding item PW031125-11.
3. PW031125-11: Approve Resolution 2025-020 A Resolution Authorizing an Application for Financial Assistance, Authorizing the Execution and Submittal of the Application, and Designating an Authorized Representative to Certify and Sign Payment Requests.
Recommendation: Approve
NON-PUBLIC HEARING ITEMS -- Items 4 – 36
Open Public Comment – Items 4 – 33
Close Public Comment
CONSENT ITEMS – Items 4 – 33
Remove Items from the “Consent Items” and Vote on Remaining Consent Items
Approve Minutes
4. Approve Minutes for the
pdf
March 3, 2025
(141 KB)
Regular Council meeting.
Vacations of Right-Of-Way Set for Hearing (NONE)
Alcoholic Beverage License Applications Set for Hearing (NONE)
Intent to Lease Set for Hearing (NONE)
Public Works Committee Consent Items
5. PW031125-01: Authorize Mayor and Finance Director to Sign Storm Sewer Easement between the City of Rapid City and Sheesley Properties, LLC.
6. PW031125-02: Authorize Staff to Purchase 672 LED street light fixtures from Graybar, matching pricing from OMNIA Partners, Contract# EV2370. Project No. 51047/CIP No. 51047. Estimated Cost $222,541.12
7. PW031125-03: Authorize Staff to Purchase One (1) 2025 Dodge Ram 2500, Crew Cab, 4x4, from Liberty Chrysler Center, matching pricing from State of South Dakota, Contract# 17620, In The Amount of $48,581.00 For Water Utility Field Services.
8. PW031125-04: Authorize Staff to Seek Proposals For Plum Creek Gravity Sewer Extension. Project no. 2850/CIP No. 51438. Estimated Cost $1,000,000.00
9. PW031125-05: Resolution No. 2025-022 Construction Fee Resolution for Wildwood Drive Reconstruction, Phase 2 – Sewer Per Benefit Fee, City Project No. 2506.
10. PW031125-06: Request From City Staff For A Variance To Waive The Requirement To Install Sidewalk at 3010 Dyess Avenue per City ordinance 12.08.060.
11. PW031125-07: Authorize Staff to Advertise Bids for Seasonal custodial services for park restrooms, to take place the last weekend in April through the first weekend in October with the option to renew for 3 years. Estimated Cost is $80,000.00
12. PW031125-08: Authorize Staff to Purchase a 2025 Zamboni 552AC from Zamboni Company, USA, Inc. with a $25,000.00 Trade on the 2015 Zamboni and SourceWell 3% Discount, Contract #120320-FZC for a Total Amount of $171,712.23.
13. PW031125-09: Request From Mayor to Confirm the appointment of Jeff Bailie to the Planning Commission.
14. PW031125-10: Request From Mayor to Confirm the appointment of Tyler Holz to the Historic Preservation Commission.
Legal & Finance Committee Consent Items
15. LF031225-01 – Request from South Dakota School of Mines & Technology to Waive Banner Fee for M Week for Calendar Years 2026-2030
16. Acknowledge the Following Volunteers for Worker’s Compensation Purposes: Stephen Gifford, David Huck, David Jewkes, Benjamin Lopez, Jeff Manley, and Daryl Zimmerman (RSVP+), Jan Purcell (RCPL), and Derek Ditto (RCPD)
17. LF031225-03 – Acknowledge January 2025 Treasury and General Fund Update
18. LF031225-04 – Approve Resolution No. 2025-026, a Resolution Reinstating Property Previously Declared Surplus
19. LF031225-05 – Approve Resolution No. 2025-024, a Resolution Declaring Property Surplus
20. LF031225-06 – Approve Resolution No. 2025-015, a Resolution Levying Assessment for Abatement of Nuisances
21. LF031225-08 – Approve the Community Investment Committee’s FY25 Additional CDBG Funding Recommendation for $100,000.00 to Black Hills Works, Inc. and $90,000.00 to Dolan Holdings, LLC.
22. LF031225-10 – Approve 2025 Arts Investment Fund Awards
23. LF031225-14 – Acknowledge 2024 Annual Tax Increment Financing District (TIFD) Report
24. LF031225-07 – Authorize IT to Purchase a Storage Array from PureStorage for a Cost of $184,468.11 from CIP Funds
25. LF031225-09 – Authorize Staff to Purchase Five Vehicles off of State Contract #17619 for a Total Cost of $257,775 ($51,555 each) to Replace Aging Patrol Vehicles in the Rapid City Police Department Fleet
26. LF031225-15 – Authorize Purchase of Practice Ammunition from Sunset Law Enforcement for $49,971
27. LF031225-11 – Request for Mayor and Finance Director to Sign Development Agreement for Tax Increment Financing District Number Eighty-Eight with Eastern Slope Land Corp.
28. LF031225-12 – Request for Mayor and Finance Director to Sign Loan Documentation between the City of Rapid City and Eastern Slope Land Corp.
29. LF031225-13 – Resolution No. 2025-023, a Resolution to Approve the Creation by Pennington County of a Tax Increment Financing District (TIFD #7) within the City of Rapid City Pursuant to SDCL 11-9-8
CIP Committee Consent Items (NONE)
Community Planning & Development Services Department Consent Items (NONE)
Bid Award Consent Items
30. CC031725-02.1 - Approve the award of bid for Limestone Gravel for various City departments, opened March 11, 2025 to lowest responsible bidder, Simon. Contract awarded based on bid unit pricing. Quantities listed in bid documents are estimates only. Actual quantities will be regulated by the needs of the City of Rapid City during the contract term.
31. CC031725-02.2 - Approve the award of bid for Ready Mix Concrete for various City departments, opened March 11, 2025 to lowest responsible bidder, Simon. Contract awarded based on bid unit pricing. Quantities listed in bid documents are estimates only. Actual quantities will be regulated by the needs of the City of Rapid City during the contract term.
32. CC031725-02.3 - Approve award of total Base Bid plus Alternate A for Park Hill Pavement Rehabilitation – East Oakland Street to Churchill Street, Project No. 2807 / CIP No. 50549.24C opened on December 10, 2024 to the lowest responsible bidder, True Form Construction, Inc. in the amount of $351,508.50
33. CC031725-02.4 - Approve award of for Robbinsdale & Oak Valley Park – Parking Lots, Project No. 2819 / CIP No. N/A opened on March 11, 2025 to the lowest responsible bidder, Simon Contractors of SD, Inc. in the total amount $241,520.00.
END OF CONSENT ITEMS
NON-CONSENT ITEMS – Items 34 – 36
Open Public Comment – Items 34 – 36
Close Public Comment
Ordinances (NONE)
Public Works Committee Items (NONE)
Legal & Finance Committee Items (NONE)
Community Planning & Development Services Department Items
34. No. 25PL009 - A request by Renner Associates, LLC for Paul H Reinke Family Trust for a Preliminary Subdivision Plan for proposed Lot 18 of Copper Oaks #2 Subdivision, generally described as being located west of Twisted Pines Trail, north of Quartz Canyon Lane.
Recommendation: Approve with Stipulations
35. No. 25PL015 - A request by Rapid Valley Sanitary District for a Preliminary Subdivision Plan for proposed Lot 3R1 and 3R2 of Houks Subdivision, generally described as being located at 3175 Redwing Lane.
Recommendation: Approve with Stipulations
CIP Committee Items (NONE)
Other Board, Commission & Committee Items (NONE)
Bids (NONE)
Alcoholic Beverage License Applications (NONE)
Reissuance
Special Event
Mayor’s Items
36.
pdf
CC031725-04.1
(87 KB)
- Consideration to appropriate $1,804,250 of unallocated fund balance from Fund 107 for the potential purchase of a North Rapid City Police Precinct.
Recommendation: Approve
Council Items & Liaison Reports (NONE)
Reconsideration Notices
Motion for Delivery of Items from Committee
Staff Items (NONE)
Appeals (NONE)
Planning Commission Appeals
License Appeals
Sign Code Appeals
Other Appeals Heard by the Council
PUBLIC HEARING ITEMS – Item 37
Open Public Hearing (Comment)- Item 37
[Public Hearing Remains Open]
Close Public Hearing – Item 37
CONSENT PUBLIC HEARING ITEMS – Item 37
Remove Items from the “Consent Public Hearing Items” and Vote on Remaining Consent Items
Community Planning & Development Services Department Items (NONE)
Alcohol Licenses (NONE)
Assessment Rolls (NONE)
Other Items Requiring Public Hearings
37. LF031225-02 – Approve Resolution No. 2025-019, a Resolution to Enter into a Lease Agreement with Rapid City Softball League Association, Inc.
END OF CONSENT PUBLIC HEARING CALENDAR
NON-CONSENT PUBLIC HEARING ITEMS – Item PW031125-11 was heard at the beginning of the meeting. There are no other Non-Consent Public Hearing Items on this agenda.
EXECUTIVE SESSION to consult with legal counsel regarding proposed and pending litigation and to consult with legal counsel regarding contractual matters
STAFF DIRECTION
BILLS
38. No. CC031725-01 – Bill List for March 17, 2025
ADJOURN