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PDF Version of the 2/5/24 Agenda
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AGENDA FOR THE CITY COUNCIL
City of Rapid City, South Dakota
6:30 P.M., February 5, 2024
ROLL CALL AND DETERMINATION OF QUORUM
INVOCATION (You are welcome to participate, but not required)
PLEDGE OF ALLEGIANCE
ADOPTION OF AGENDA
GENERAL PUBLIC COMMENT (3-minute time limit per speaker)
A time for the members of the public to discuss or express concerns to the Council on any issue not on the agenda. Action will not be taken at the meeting on any issue not on the agenda, except by placement on the agenda by unanimous vote of the Council members present.
NON-PUBLIC HEARING ITEMS -- Items 1 – 50
Open Public Comment – Items 1 – 49
Close Public Comment
CONSENT ITEMS – Items 1 – 49
Remove Items from the “Consent Items” and Vote on Remaining Consent Items
Approve Minutes
1. Approve Minutes for the
pdf
January 16, 2024
(187 KB)
Regular Council meeting.
Alcoholic Beverage License Applications Set for Hearing (February 20, 2024)
2. Naja Shrine for (3) SPECIAL EVENT (on -sale) Dealer License for events scheduled for March 9, 2024, March 16, 2024 and April 13, 2024 at 4091 Sturgis Road
Public Works Committee Consent Items
3. PW013024-01: Authorize Staff to Advertise for Bids for Annual Citywide Striping, Project No. 2801, CIP No. 50594. Estimated Cost For 2024 Is $200,000.00.
4. PW013024-02: Authorize Staff to Advertise for Bids of One (1) New Aerial Lift Truck with A Service Body for The Water Reclamation Division. Estimated Cost $187,000.00.
5. PW013024-03: Approve Change Order 2F-Revised to RCS Construction Inc. For Fire Department Training Facility, Project No. 2529, CIP No. 51250, For an Increase Of $4,733.22.
6. PW013024-04: Approve Change Order 2F To Simon Contractors Of SD, Inc. For Signal Drive and Kellogg Place Street and Utility Reconstruction, Project No. 2670, CIP No. 51170, For A Decrease Of $87,933.09.
7. PW013024-05: Approve Change Order 1F To RCS Construction, Inc. For South Truck Route DBDP – Element 16 Culvert Crossing, Project No. 2668, CIP No. 51331, For A Decrease Of $11,532.53.
8. PW013024-06: Authorize Mayor and Finance Director to Sign Agreement PP 1804(57) Between the City of Rapid City and State Department of Transportation to Upgrade Railroad Crossing DOT 190258N, Located on Saint Patrick Street, for an estimated 10% cost share of $49,762.30.
9. PW013024-07: Authorize Mayor and Finance Director to Sign Agreement Between the City of Rapid City and American Engineering and Testing, Inc for an Annual Contract Renewal Work Plan for Sampling, Analysis, And Reporting Related To 2024 Environmental Monitoring for The Rapid City Landfill, Project No. 2722, CIP 51371 In the Amount Of $125,780.70.
10. PW013024-08: Authorize Mayor and Finance Director to Sign Agreement Between the City of Rapid City and Avid4 Engineering, Inc. For Construction Related Services for Sheridan Lake Road Reconstruction – Corral Drive to Catron Boulevard, Project No. 2737 / CIP No. 51122.2, In the Amount Of $987,240.00.
11. PW013024-09: Authorize Mayor and Finance Director to Sign Agreement Between the City of Rapid City and Burns & McDonnell For Professional Services for Alternate Fuel Landfill Diversion Program Evaluation, Project No. 2803, CIP 51424 In the Amount Of $159,700.00.
12. PW013024-10: Authorize Staff to Purchase One (1) 2024 F-250 Regular Cab 4x4 From McKie Ford Matching Pricing from State Of South Dakota, Contract #17619 In the Amount of $48,060.00 for Water Reclamation.
13. PW013024-11: Authorize Staff to Purchase Two (2) 2024 F-150 4x4 From McKie Ford Matching Pricing from State Of South Dakota, Contract #17619 In the Amount of $88,674.00 for Water Reclamation.
14. PW013024-12: Authorize Staff to Purchase One New Bomag 773 RB-5, Refuse Compactor with Extended Warranty and Maintenance Contract from TranSource using SourceWell Cooperative Purchasing Contract #060122-BAI in The Amount Of $919,370.74 for Solid Waste.
15. PW013024-13: Approve Request from Monte Lucas for A Variance to Waive the Requirement to Install Sidewalk for Address 2610 Commerce Rd., Rapid City, Per City Ordinance 12.08.060.
16. PW013024-14: Approve Request from Ryan Wright Of Towey Design Group for A Variance to Waive the Requirement to Install Sidewalk at The Apple Valley Subdivision, Rapid City, Per City Municipal Code 16.16.050(A).
17. PW013024-15: Approve Change Order 1 To Lloyd Construction Company for Parks Greenhouse, Project PR23-6191, For an Increase Of $8,868.59
18. PW013024-16: Authorize Staff to Purchase from LL Johnson Distributing Company for Toro Lynx Central Control Software and Equipment in The Amount Of $27,735.70
19. PW013024-17: Authorize Staff to Purchase A 2024 MT100 Mini-Track Loader from Jenner Equipment Company with SourceWell Contract #040319-CEC Pricing in The Amount Of $37,916.22.
20. PW013024-18: Authorize Staff to Purchase A 2024 RAM 2500 Crew Cab 4X4 Pickup from Liberty Superstores with State Contract #17620 For A Total Amount Of $48,336.00.
21. PW013024-19: Authorize Staff to Request Bids for A New Current Year Model Diesel 5500 Class 5 Regular Cab 4X4 Chassis With 6 Yard Rear Load Garbage Body.
22. PW013024-20: Authorize Staff to Request Bids for A New Current Year Model Gas 5500 Class 5 Regular Cab 4X4 Chassis with Steel Dump Body.
23.
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PW013024-24
(249 KB)
: Acknowledge Presentation: Airport Governance Review Final Report by Steven Baldwin Associates
Legal & Finance Committee Consent Items
24. LF013124-16 – Confirm the Appointment of Becky Drury to the Community Relations Commission, Formerly HRC/MOA Commission
25. Acknowledge the Following Volunteers for Worker’s Compensation Purposes: Derek Habib (Parks & Recreation), and Cathy Knight, Bernard Kopp, Rick Little, and Pat Urbaniak (RSVP+)
26. LF013124-03 – Acknowledge November 2023 Sales Tax Report
27. LF013124-08 – Acknowledge December 2023 Treasury and General Fund Update
28. LF013124-02 – Approve Resolution No. 2024-004, a Resolution Declaring Property as Surplus
29. LF013124-04 – Approve Abatements from the Director of Equalization
30. LF013124-10 – Authorize Mayor and Finance Director to Sign Engagement Letter with Ketel Thorstenson LLP for the FY 2023 Financial and Compliance Audit
31. LF013124-15 – Authorize Staff to Submit an Application and Approve if Awarded the City of Rapid City’s Application to the South Dakota Office of Emergency Management for the Building Resilient Infrastructure and Community (BRIC) Grant – Building Codes Plus Up
32. LF013124-06 – Authorize Mayor and Chief of Police to sign the 2024 Federal Equitable Sharing Agreement
33. LF013124-11 (
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PW013024-23
(810 KB)
): Acknowledge Presentation by Jamie Toennis and Approve Recommended Changes to the City’s Uniform Grant Guidance Policies / Procedures
34. LF013124-12 – Authorize Staff to Purchase a New Model Year Ford F150 from Lamb Motors Using State Bid Contract #17619 in the Amount of $52,700
35. LF013124-13 – Authorize Staff to Purchase a New Model Year Ford Expedition Max from Lamb Motors Using State Bid Contract #17619 in the Amount of $59,286
36. LF013124-14 – Authorize Staff to Purchase a New Model Year Ford Explorer from Lamb Motors Using State Bid Contract #17619 in the Amount of $40,490
37. LF013124-07 – Authorize to Apply and Accept if Awarded the HLS (Homeland Security) Grant in the Amount of $121,559.76
CIP Committee Consent Items
38. Approve CIP minutes from
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December 15
(73 KB)
, 2023 CIP meeting
39. Approve CIP minutes from
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January 19, 2024
(72 KB)
CIP meeting
40. No. CIP011924-03 – Approve Capital Plans for Government Facilities – (Fire & Emergency Services, Parks & Recreation, Summary)
41.
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No. CIP011924-04
(398 KB)
– Approve Capital Plan for Fire Vehicles
42.
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No. CIP011924-05
(428 KB)
– Approve Capital Plan for Parks & Recreation
43.
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No. CIP011924-06
(415 KB)
– Approve Capital Plan for Information Technology
44. No. CIP011924-01 – Acknowledge Financial Report (Summary, DCA Charges and Debt Service)
45.
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No. CIP011924-02
(375 KB)
– Approve Capital Plan for PW Infrastructure
46. No. CIP011924-08 – Approve to Authorize Funding for Journey Museum HVAC Replacement up to $600,000
Bid Award Consent Items
47. CC011624-02.4 – Approve the award of Rapid City Landfill Cell 15 Liner and Leachate Collection, Project No. 18-2448 / CIP No. 51202.2 to Dakota Redi-Mix at the negotiated price of $8,888,978 opened on January 09, 2024 and continued to the February 5, 2024 City Council Meeting.
48. CC020524-02.1 – Approve award of total bid for Canyon Lake Area Reconstruction – Dover Street, 9th Avenue, Cottonwood Street, and 1st Avenue Project No. 19-2535 / CIP No. 51098.3 opened on January 30, 2024 to the lowest responsible bidder, Simon Contractors of SD, Inc. in the amount of $3,705,175.00.
49. CC020524-02.2 - Reject the bid for Miscellaneous Improvements Projects, MRF HVAC Project No. 23-2753 / CIP No. 51292.1, which was opened on January 30, 2024. Authorize Staff to rebid the project at a later date.
END OF CONSENT ITEMS
NON-CONSENT ITEMS – Item 50
Open Public Comment – Item 50
Close Public Comment
Ordinances
50. LF013124-01 – Introduction and First Reading of Ordinance No. 6599, an Ordinance to Revise the Renewal Date of Sewer-Water and Trenching Licenses by Amending Section 13.24.040.B of the Rapid City Municipal Code.
Recommendation: Approve
Public Works Committee Items (NONE)
Legal & Finance Committee Items (NONE)
Community Planning & Development Services Department Items (NONE)
CIP Committee Items (NONE)
Other Board, Commission & Committee Items (NONE)
Bids (NONE)
Alcoholic Beverage License Applications (NONE)
Reissuance
Special Event
Mayor’s Items (NONE)
Council Items & Liaison Reports (NONE)
Reconsideration Notices
Motion for Delivery of Items from Committee
Staff Items (NONE)
Appeals (NONE)
PUBLIC HEARING ITEMS – Items 51 – 53
Open Public Hearing (Comment)- Items 51 – 53
[Public Hearing Remains Open]
Close Public Hearing - Items 51 – 53
CONSENT PUBLIC HEARING ITEMS – Items 51 – 53
Remove Items from the “Consent Public Hearing Items” and Vote on Remaining Consent Items
Community Planning & Development Services Department Items (NONE)
Alcohol Licenses
51. American Heart Association for a SPECIAL EVENT (on-sale) Wine License and an (off-sale) Package Wine License for an event scheduled for February 24, 2024 at The Monument, 444 Mt. Rushmore Road
52. Bar K-9 for a SPECIAL EVENT (on-sale) Malt Beverage License for an event scheduled for February 16-17, 2024 at Rushmore Mall, Center Court, 2200 N Maple Ave
53. Holiday Stationstores, LLC DBA Circle K #2746529, 3276 Cambell Street for a New Retail (on-off sale) Malt Beverage & SD Farm Wine License and a New Retail (on-off sale) Wine and Cider License.
Assessment Rolls (NONE)
Other Items Requiring Public Hearings (NONE)
END OF CONSENT PUBLIC HEARING CALENDAR
NON-CONSENT PUBLIC HEARING ITEMS – (NONE)
BILLS
54. No. CC020524-01 – Bill List for February 5, 2024
ADJOURN