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PDF Version of the 12/18/23 Council Agenda
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AGENDA FOR THE CITY COUNCIL
City of Rapid City, South Dakota
6:30 P.M., December 18, 2023
PRE-MEETING HOLIDAY MUSIC – Rapid City Stevens String Trio
ROLL CALL AND DETERMINATION OF QUORUM
INVOCATION (You are welcome to participate, but not required)
PLEDGE OF ALLEGIANCE
ADOPTION OF AGENDA
PRESENTATION
1. Sustainability Committee Annual Report
GENERAL PUBLIC COMMENT (3-minute time limit per speaker)
A time for the members of the public to discuss or express concerns to the Council on any issue not on the agenda. Action will not be taken at the meeting on any issue not on the agenda, except by placement on the agenda by unanimous vote of the Council members present.
NON-PUBLIC HEARING ITEMS -- Items 1 - 53
Open Public Comment – Items 1 – 47
Close Public Comment
CONSENT ITEMS – Items 1 – 47
Remove Items from the “Consent Items” and Vote on Remaining Consent Items
Approve Minutes
2. Approve Minutes for the
pdf
December 4, 2023
(117 KB)
Regular Council meeting.
Vacations of Right-Of-Way Set for Hearing (NONE)
Alcoholic Beverage License Applications Set for Hearing (January 2, 2024)
3. Bar K-9 LLC for a SPECIAL EVENT (On-Sale) Malt Beverage License for an event scheduled for January 12-13, 2024 at Rushmore Mall, 2200 N Maple
4. Pennington County Democratic Party for a SPECIAL EVENT (On-Sale) Wine License for an event scheduled for February 9, 2024 at Prairie Edge, 606 Main Street
5. T5 Enterprises LLC DBA Drybar Rapid City, 36 E Stumer Rd #106, for a new Retail (on-off sale) Wine and Cider License
6. Kathmandu MoMo House LLC DBA Kathmandu MoMo House, 405 Canal Street, for a new Retail (on-off sale) Malt Beverage & SD Farm Wine License and a new Retail (on-off sale) Wine and Cider License
Public Works Committee Consent Items
7. PW121223-01: Authorize Staff To Advertise Bids For 2023 Miscellaneous Improvements Projects, Purchase And Install Of HVAC Units, Upgrade Roof Exhaust Fans, And Replace Radiant Heat Units At The MRF. Project Number: 23 – 2753 / CIP No. 51292.1. Estimated Cost $1,600,000.
8. PW121223-02: Authorize Staff To Advertise Authorize Staff To Advertise For Bids For Well 6 - Well Redevelopment And Pump Testing, Project No. 23-2777 / CIP No. 51413. Estimated Cost $400,000.00
9. PW121223-03: Authorize Staff To Apply For The 2024 Bridge Improvement Grant (BIG) Funds For Structure Replacement Of The Chapel Lane Bridge, And To Accept The Funds If Awarded. Project No. 21-2666 / CIP 51330.1.
10. PW121223-04: Authorize Staff To Submit Transit Grant To FTA FFY2022 5307 Formula Funds For Operating Assistance In The Amount Of $1,665,606.
11. PW121223-05: Approve Change Order 2F To RCS Construction Inc. For Fire Department Training Facility, Project No. 2529, CIP No. 51250, For An Increase Of $3,193.30.
12. PW121223-06: Approve Change Order 1F To J&J Asphalt Company For Pavement Rehabilitation Project – E Adams Street And E Jackson Street, Project No. 2697, CIP No. 50549.22E, For A Decrease Of $52,426.61.
13. PW121223-07: Approve Change Order 1F To Simon Contractors Of SD, Inc. For Reservoir Road Rehabilitation And Manhole Repair, Project No. 2712, CIP No. 51356, For A Decrease Of $133,892.19.
14. PW121223-08: Authorize Mayor And Finance Director To Sign Consent And Non-Disturbance Agreement With Basin Electric Power Cooperative (Basin) Allowing The City To Conduct Construction Within The Easement Granted To Basin.
15. PW121223-09: Authorize Staff To Purchase One (1) Aberdeen Mayline 2-File Lateral Cabinet From Evergreen Office Supplies, Matching State Contract Pricing In The Amount Of $788.85.
16. PW121223-10: Authorize Staff To Purchase Mini Full-Matrix Message Board From Street Smart Rentals, LLC In The Amount $19,392.00. Pricing From MN State Equipment Contract A-210(5), Contract #202192.
17. PW121223-11: Authorize Staff To Purchase 2023 Ford F150 Crew Cab 4x4 From Lamb Motors In The Amount $43,614.00. Pricing From State Of South Dakota, Contract #17619.
18. PW121223-12: Authorize Staff To Purchase E60 R2-Series Bobcat Compact Excavator From Jenner Equipment Company In The Amount Of $59,624.63. Pricing From Sourcewell Contract# 040319-CEC And Includes Trade In Amount Of $36,300.00 For Unit W316.
19. PW121223-13: Authorize Staff To Purchase A Paradigm Hydro Excavator Vacuum Truck From Truvac In The Amount Of $344,951.00. This Is A Sole Source Purchase.
20. PW121223-14: Authorize Staff To Purchase Pipe Puller 400 Series From Kobus, Inc. In The Amount Of $73,220.00. This Is A Sole Source Purchase.
21. PW121223-20: Authorize Staff to Purchase 3rd Eye Positive Verification Camera System from NTEC in the amount of $28,295.00. This is a Sole Source Purchase.
22. PW121223-15: Approve Resolution No. 2023- 097 A Resolution Authorizing An Application For Financial Assistance, Authorizing The Execution And Submittal Of The Application, And Designating An Authorized Representative To Certify And Sign Payment Requests For Water Reclamation Facility. Project Number 23-2629.2/ CIP Number 51129.2
23. PW121223-16: Authorize Staff to Purchase a 2023 Ford F150 Crew Cab 4X4 Pickup from Lamb Motor Company, with State Contract Pricing #17619 for a Total Amount of $46,571.00.
24. PW121223-17: Authorize Parks and Recreation Department to Harvest up to 250 Deer for the 2024 Rapid City Deer Management Program.
25. PW121223-18: Confirm the appointments of Alan Dietrich and Krista Lynn Kirst to the Parks & Recreation Advisory Board
Legal & Finance Committee Consent Items
26. LF121323-03 – Confirm the appointment of Gina Nelson to the Community Relations Commission, formerly HRC/MOA Commission
27. Acknowledge the Following Volunteers for Worker’s Compensation Purposes: Linda Miller (Library) and Thomas Magdanz Jr., Ken Sabers, and Les VandenBos (RSVP+)
28. LF121323-01 – Authorize Mayor and Finance Director to Sign Sub-Participating Addendum under the NASPO Valuepoint Wireless Communication Services and Equipment Master Agreement Number: MA149 between the City of Rapid City and AT&T/FirstNet
29. LF121323-04 – Approve Memorandum of Understanding with Elevate Rapid City Regarding the Administration of the Opportunity Capture Fund
30. LF121323-06 – Approve FY20 CDBG-CV Reallocation Volunteers of America Northern Rockies Contract Amendment
31. LF121323-07 – Approve FY24 CDBG Funding Recommendations
32. LF121323-08A – Approve FY22 CDBG CommonBond Communities Contract Amendment in the amount of $50,000.00, an increase from $200,000.00 to $250,000.00, and Amended Indenture of Restrictive Covenants.
33. LF121323-08B - Approve CB Rapid City Housing Limited Partnership (“Assignee”) Contract Amendment in the amount of $50,000.00, an increase from $200,000.00 to $250,000.00, and Amended Indenture of Restrictive Covenants
34. LF121323-13 – Acknowledge October 2023 Sales Tax Report
35. LF121323-11 – Approve Request for Property Tax Abatements As Follows: Great Plains Tribal (Tax ID 70017) 2022; $54,106.08; Aspen Meadows LLC (Tax ID 66224) 2022; $1,288.38; [Total for City of Rapid City: $55,394.46]
36. LF121323-05 – Authorize Mayor and City Finance Officer to Renew the Co-Responder Agreement with the Volunteers of America to Provide Collaborative Support to Those in Crisis and in Need of Services in Rapid City, in the Already Approved 2024 Budgeted Amount of $135,000
37. LF121323-09 – Authorize Mayor and City Finance Officer to renew Co-Responder Agreement with Journey On! , Inc.
38. LF121323-10 – Authorize Mayor and City Finance Officer to Sign Amended Exhibit A of Existing Contract with Innovative NonProfit, Inc. to Reflect Updated Contract Deliverables
39. LF121323-02 – Approve Resolution No. 2023-098, a Resolution Writing Off Uncollectable Ambulance Patient Accounts
40. LF121323-12 – Approve Grant Agreement – State of South Dakota Governor’s Office of Economic Development (GOED)
CIP Committee Consent Items (NONE)
Community Planning & Development Services Department Consent Items
41. 23VR004 - Park Forest Estates Subdivision And Westview Estates – Approval Of Resolution 2023-089 – A Resolution For Vacation Of Right-Of-Way Property Generally Described As Being Located At 4020 Corral Drive And 4040 Corral Drive.
42. 23TP040 – Authorize Staff To Advertise The Request For Proposals For The Rapid TRIP 2050 Metropolitan Transportation Plan
Bid Award Consent Items
43. CC121823-04.1 – Approve award of total bid for Cathedral Drive Panel Repair – Mount Rushmore Road to 5th Street, Project No. 22-2730 / CIP No. 50445.23B opened on December 12, 2023 to the lowest responsible bidder, Tru-Form Construction, LLC. in the amount of $341,662.85.
44. CC121823-04.2 – Approve Total Bid for Executive Golf and Star of the West Irrigation, Project No. PR23-6190 opened on December 12, 2023 to the lowest responsible bidder, Viridity, LLC, in the amount of $2,129,539.95.
45. CC121823-04.3 – Approve award of total bid for Meade Street Water Reconstruction – 7th Street to 5th Street, Project No. 21-2679 / CIP No. 51077 opened on December 12, 2023 to the lowest responsible bidder, Underground Construction, LLC. in the amount of $666,318.40.
46. CC121823-04.4 – Approve award of Base Bid $4,800,000.00 plus Alternate 1 $270,000.00 and Alternate 2 $25,000.00 for Shepherd Hills Water Booster Pump Station, Project No. 21-2682 / CIP No. 51338 opened on December 12, 2023 to the lowest responsible bidder, RCS Construction, Inc. in the amount of $5,095,000.00.
47. CC121823-04.5 – Approve award of total bid for Sheridan Lake Road Reconstruction Corral Drive to Catron Boulevard, Project No. 23-2737 / CIP No. 51122.2 opened on December 12, 2023 to the lowest responsible bidder, Reede Construction, Inc. in the amount of $16,778,051.50.
END OF CONSENT ITEMS
NON-CONSENT ITEMS – Items 48 – 53
Open Public Comment – Items 48 – 53
Close Public Comment
Ordinances
48. LF112923-07 – Second Reading of Ordinance No. 6598, an Ordinance Regarding Supplemental Appropriation #6 for 2023.
Recommendation: Approve
49. 23OA003 – First Reading of Ordinance No. 6595, an Ordinance Amendment to Chapter 17 of the Municipal Code to Remove Planned Development Requirements for More Than One Building In An Apartment Complex
Recommendation: Approve
50. No. 23RZ020 – First Reading, Ordinance 6597, an Ordinance Amending Section 17.06 of Chapter 17 of the Rapid City Municipal Code, a request by Bobby Sundby for Julie Heintz for a Rezoning request from Low Density Residential District I to Mobile Home Residential District for property generally described as being located at 2911 Garden Lane.
Recommendation: Approve
Public Works Committee Items
51. PW111423-11: Introduction and First Reading of Ordinance No. 6596 An Ordinance to Revise the Rates Charged by the City’s Water Utility by Amending Section 13.08.400 of the Rapid City Municipal Code. (This item was continued from the December 4, 2023 City Council Meeting. )
Staff Recommendation: Approve
52. PW111423-12: Resolution No. 2023-093 - A Resolution to Amend Rates to Be Charged In 2024 Thru 2028 For Water and Water Reclamation Utilities. (This item was from the December 4, 2023 Council Meeting.)
Staff Recommendation: Approve
Legal & Finance Committee Items (NONE)
Community Planning & Development Services Department Items (NONE)
CIP Committee Items (NONE)
Bids (NONE)
Alcoholic Beverage License Applications (NONE)
Mayor’s Items (NONE)
Council Items & Liaison Reports (NONE)
Staff Items (NONE)
Appeals
53. PW121223-19: Request From Mark Millar to Dispute Utility Billing Service Charge
PW Committee Recommendation: Acknowledge
PUBLIC HEARING ITEMS – Items 54 - 55
Open Public Hearing (Comment)- Items 54 - 55]
[Public Hearing Remains Open]
Close Public Hearing - Items 54 – 55
CONSENT PUBLIC HEARING ITEMS – Items 54 - 55
Remove Items from the “Consent Public Hearing Items” and Vote on Remaining Consent Items
Community Planning & Development Services Department Items (NONE)
Alcohol Licenses
54. Naja Shrine for a SPECIAL EVENT (On-Sale) Dealer License for events scheduled for January 13, 2024 and January 24, 2023 at Naja Shrine, 4091 Sturgis Road
55. K&P LLC DBA Hay Camp Brewing Co. for a SPECIAL EVENT (On-Sale) Malt Beverage License for an event scheduled for February 10, 2024 at Canyon Lake Park, Chimney Shelter.
Assessment Rolls (NONE)
Other Items Requiring Public Hearings (NONE)
END OF CONSENT PUBLIC HEARING CALENDAR
NON-CONSENT PUBLIC HEARING ITEMS – (NONE)
EXECUTIVE SESSION Pursuant to SDCL 1-25-2(3) to consult with legal counsel about proposed or pending litigation.
BILLS
56. No. CC121823-01 – Bill List for December 18, 2023
ADJOURN