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2022 09 19 City Council Meeting

pdf PDF Version of 9/19/22 Council Agenda (164 KB)

AGENDA FOR THE CITY COUNCIL
City of Rapid City, South Dakota
6:30 P.M., Monday, September 19, 2022

ROLL CALL AND DETERMINATION OF QUORUM

INVOCATION (You are welcome to participate, but not required)

PLEDGE OF ALLEGIANCE

ADOPTION OF AGENDA

PROCLAMATION
1. Suicide Prevention Month Proclamation
2. Constitution Week Proclamation

GENERAL PUBLIC COMMENT (3-minute time limit per speaker)

A time for the members of the public to discuss or express concerns to the Council on any issue not on the agenda. Action will not be taken at the meeting on any issue not on the agenda, except by placement on the agenda by unanimous vote of the Council members present.

NON-PUBLIC HEARING ITEMS -- Items 3 – 37
      Open Public Comment – Items 3 – 31 (3-minute time limit per speaker)
            Close Public Comment

CONSENT ITEMS – Items 3 – 31

       Remove Items from the “Consent Items” and Vote on Remaining Consent Items

Approve Minutes
3. Approve Minutes for the  pdf September 6, 2022 (260 KB) Regular Council meeting.

Vacations of Right-Of-Way Set for Hearing (NONE)

Alcoholic Beverage License Applications Set for Hearing (October 3, 2022)
4. BE LLC, DBA Benevolent Beauty for a new Retail (on-off sale) Malt Beverage and SD Farm Wine License and a Retail (on-off sale) Wine and Cider License at 623 St Joseph Street
5. Elevate Rapid City for a SPECIAL EVENT (On-Sale) Malt Beverage License and an (On-Sale) Wine License for an event scheduled for November 8, 2022, at Western Dakota Tech, 800 Mickelson Drive

Public Works Committee Consent Items
6. PW091322-01: Approve Change Order #4 to Zandstra Construction, Incorporated for Rapid City Landfill Cell 18 Debris Fencing & Phase II Berm, Project# 21-2641, CIP# 51202.1, for a decrease of $44,920.00
7. PW091322-02: Approve Amendment No. 1 to HDR Engineering for LaCrosse Street Interchange Utility Improvements Construction Professional Services Agreement, Project# 16-2318, CIP# 51108, for an increase of $10,850.00
8. PW091322-03: Authorize Mayor and Finance Director to sign Agreement Between Advanced Engineering and Environmental Services, LLC (AE2S) for Red Rock Canyon Drainage Basin Design Plan (DBDP) Update, Project No. 22-2711 / CIP No. 51183 in the amount of $248,367.00
9. PW091322-04: Authorize Mayor and Finance Officer to Sign Professional Services Agreement Between the City of Rapid City and West Plains Engineering, Inc. for Well 10 and Well11 Improvement Project, Project No. 22-2727, CIP No. 51362, for an amount not to exceed $48,800.00
10. PW091322-05: Authorize Mayor and Finance Director to Sign Amendment No. 1 to the Agreement between the City of Rapid City and FMG Engineering for Professional Engineering Services for Racetrack Draw Drainage Basin Design Plan (DBDP) Update, Project No. 20-2628, CIP No. 51315
11. PW091322-06: Authorize staff to use Emergency Procurement per SDCL 5-18A-9 to pay RCS Construction, Inc. for work performed to stabilize the Ellsworth Air Force Base Metering Facility and construct water main bypass
12. PW091322-07: Authorize staff to Advertise for Bids for Equipment Rental Rates for Snow Removal Operations. Estimated cost: $100,000.00
13. PW091322-08: Authorize purchase of new Kubota S Series SSV75PHFRC Skid Steer Loader from Jenner Equipment Company in the amount of $51,660.13 using Sourcewell CE and AG Contract #040319
14. PW091322-09: Authorize Mayor to Sign the Memorandum of Understanding between the City of Rapid City and Pennington County for Exchange of Snow Routes
15. PW091322-10: Authorize staff to update the Designation of Signature Authority for the Transit Award Management System (TrAMS)
16. PW091322-11: Authorize staff to update the Designation of Signature Authority for the Transit Award Management System (TrAMS)
17. PW091322-12: Authorize staff to advertise for Canyon Lake Pond Walls Reconstruction, Phase 1, Project PR20-6176 for $750,000.00
18. PW091322-13: Approve the appeal and grant the Design Exception to install a temporary turnaround at the western terminus of Cadillac Drive

Legal and Finance Committee Consent Items
19. Acknowledge the Following Volunteers for Worker’s Compensation Purposes: Elizabeth Bauer (RSVP+), Susan Helgeland (RSVP+), Van Mettler (RSVP+)
20. LF091422-03 – Approve Request for Interfund Loan of $220,000.00 between the General Fund and the Ambulance Fund
21. LF091422-07 – Approve Resolution No. 2022-071 a Resolution Levying Assessment for Abatement of Nuisances
22. LF091422-06 – Authorize the Mayor and Finance Director to Sign the State of South Dakota Agreement/Letter of Agreement for the Air Quality Program
23. LF091422-02 – Authorize Mayor and Interim Finance Director to Sign Developer Agreement for Tax Increment District 86.
24. LF091422-04 – Approve Audit Report of City of Rapid City – 2021 Financial and Compliance Report
25. pdf LF091422-00 (3.18 MB) - Acknowledge Sustainability Committee Presentation regarding Sustainability Coordinator given at the September 14, 2022, Legal and Finance Committee Meeting

CIP Committee Consent Items (NONE)

Community Development Consent Items
26. 22TP020 – Approve the 2023-2026 Rapid City Area Transportation Improvement Program Final Report
27. LF091422-05 – Authorize the Mayor and Finance Director to Sign the FY22 CDBG Behavior Management Systems, Inc. Contract

Bid Award Consent Items
28. CC090622-04.3 – Approve award of base bid minus Value Engineering Deducts for Fire Station #1 Improvements, Project No. 20-2612 / CIP No. 51310 opened on August 30, 2022 to the lowest responsible bidder, MAC Construction Co., Inc. in the total amount of $14,397,891.00. This item was continued from the September 6, 2022 City Council meeting.
29. CC091922-04.1 - No bids were received for RC City Hall Phase 2 Renovation, Project No. 19-2675 / CIP No. 51225 opened on September 13, 2022. Staff recommends negotiating a contract in accordance with SDCL 5-18A-5(9) at the September 19, 2022 Council Meeting.
30. CC091922-04.2 – Approve Award of bid for One (1) New Current Model Year, Tandem 6x6 Truck with Plow and Sander in the amount of $371,765.00 to Floyd’s Truck Center as sole bidder.
31. CC091922-04.3 - Approve award of total bid for RCPD SW Precinct Renovation, Project No. 22-2714 / CIP No. 51368 opened on September 13, 2022 to the lowest responsible bidder, Lost Cabin Constructors, Inc in the amount of $319,300.00.

END OF CONSENT ITEMS

NON-CONSENT ITEMS – Items 32 – 37
        Open Public Comment – Items 32 – 37 (3-minute time limit per speaker)
                Close Public Comment

Ordinances
32. LF083122-21 – Second Reading of Ordinance No. 6551 Regarding Supplemental Appropriation #3 for 2022
Recommendation: Approve
33. pdf CC081722-03 (152 KB) – Second Reading, Ordinance 6550, regarding FY2023 Appropriation Ordinance
Recommendation: Approve
34. LF091422-01 – Approve First Reading of Ordinance No. 6552 Regarding Supplemental Appropriation #4 for 2022
Recommendation: Approve

Public Works Committee Items (NONE)
Legal and Finance Committee Items (NONE)
CIP Committee Items (NONE)

Community Development Items
35. No. 22PL087 - A request by Dale Funderburk for Flatirons Design for a Preliminary Subdivision Plan for proposed Lot 2A and 2B of Block 2 of Village on the Green No. 3 Subdivision, generally described as being located northwest of the intersection of Anna Court and Saddle Hill Drive. Recommendation: Approve with stipulations
36. No. 22PL090 - A request by Renner Associates, LLC for Bill Freytag for a Preliminary Subdivision Plan for proposed Lots 15 thru 16 of Block 5, Lot 1 of Block 8 of Kateland Subdivision, generally described as being located Country Road West.
Recommendation: Approve with stipulations
37. No. 22PL092 - A request by Renner Associates, LLC for CPP Rushmore II LLC for a Preliminary Subdivision Plan for proposed Lot 1 and Lot 2 of Rushmore Crossing II, generally described as being located north of the intersection of Eglin Street and Luna Avenue.
Recommendation: Approve with stipulations

Other Board, Commission & Committee Items (NONE)
Bid Awards (NONE)
Alcoholic Beverage License Applications (NONE)
       Reissuance
       Special Event
Mayor’s Items (NONE)
Council Items & Liaison Reports (NONE)
      Reconsideration Notices
      Motion for Delivery of Items from Committee
Staff Items (NONE)
Appeals (NONE)
      Planning Commission Appeals
      License Appeals
      Sign Code Appeals
      Other Appeals Heard by the Council

PUBLIC HEARING ITEMS – Items 38 – 45

        Open Public Hearing (comment) - Items 38 – 45 (3-minute time limit per speaker)
        [Public Hearing Remains Open]

        Close Public Hearing (comment) - Items 38 – 45

CONSENT PUBLIC HEARING ITEMS – Items 38 - 43

      Remove Items from the “Consent Public Hearing Items” and Vote on Remaining Consent Items

Community Development Items (NONE)

Alcohol Licenses
38. Naja Shrine Temple, for four SPECIAL EVENT (On-Sale Dealer) Licenses for events scheduled for September 24, 2022, November 5, 2022, December 17, 2022 and December 31, 2022, at the Rapid City Shrine Center, 4091 Sturgis Road
39. Western Dakota Tech Foundation for a SPECIAL EVENT (On-Sale Malt Beverage) License, (On-Sale Wine) License, and a (Off-Sale Package Wine) License for an event scheduled for October 20, 2022 at Western Dakota Tech, 800 Mickelson Drive
40. Canyon Lake Activity Center, for a SPECIAL EVENT (On-Sale Malt Beverage) License and an (On-Sale Wine) License for an event scheduled for October 7, 2022 at Canyon Lake Activity Center, 2900 Canyon Lake Drive
41. Storybook Island for a SPECIAL EVENT (On-Sale Malt Beverage) License and an (On-Sale Wine) License for an event scheduled for September 23, 2022 at Storybook Island, 1301 Sheridan Lake Road
42. Rapid City Cannabis, Inc. DBA Rapid City Cannabis for a new Retail (on-off sale) Malt Beverage and SD Farm Wine License and a Retail (on-off sale) Wine and Cider License at 3075 N. Plaza Drive, Suite B
43. Main Street Square for a SPECIAL EVENT (On-Sale Dealer) License for an event scheduled for September 30, 2022 at Main Street Square, Sixth Street and Main Street

Assessment Rolls (NONE)

Other Items Requiring Public Hearings (NONE)

END OF CONSENT PUBLIC HEARING CALENDAR

NON-CONSENT PUBLIC HEARING ITEMS – Items 44-45
44. No. 22RZ014 – Second Reading, Ordinance 6546, an Ordinance Amending Section 17.06 of Chapter 17 of the Rapid City Municipal Code, a request by Ferber Engineering Company for Peaches, LLC for a Rezoning request from General Agricultural District to General Commercial District for property generally described as being located south of Eglin Street, west of Luna Avenue.
Recommendation: Approve
45. No. 22VR005 – Approve Resolution 2022-061 – Resolution for Vacation of Section Line Right-of-Way property generally described as being located north of the northern terminus of N. Valley Drive.
Recommendation: Approve

BILLS
46. No. CC091922-01 – Bill List for September 19, 2022

ADJOURN

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