AGENDA FOR THE CITY COUNCIL
City of Rapid City, South Dakota
6:30 P.M., Monday, August 6, 2018
pdf PDF Version of the 08/06/18 Agenda (154 KB)
ROLL CALL AND DETERMINATION OF QUORUM
INVOCATION (You are welcome to participate, but not required)
PLEDGE OF ALLEGIANCE
ADOPTION OF AGENDA
AWARDS AND RECOGNITIONS
1. Employee Award(s)
GENERAL PUBLIC COMMENT (3-minute time limit per speaker)
A time for the members of the public to discuss or express concerns to the Council on any issue not on the agenda. Action will not be taken at the meeting on any issue not on the agenda, except by placement on the agenda by unanimous vote of the Council members present.
NON-PUBLIC HEARING ITEMS -- Items 2 – 55
Open Public Comment – Items 2 – 49 (3-minute time limit per speaker)
Close Public Comment
CONSENT ITEMS – Items 2 – 49
Remove Items from the “Consent Items” and Vote on Remaining Consent Items
Approve Minutes
2. Approve
pdf
Minutes
(98 KB)
for the July 16, 2018 Regular Council meeting.
Vacations of Right-Of-Way Set for Hearing (September 4, 2018)
3. No. 18VR002 - A request by FMG Engineering for Llavres LLC for a Vacation of Right-of-Way for property generally described as being located at the northern terminus of 4th Street.
Alcoholic Beverage License Applications Set for Hearing (August 20, 2018)
4. West Boulevard Neighborhood Association for a SPECIAL EVENT Malt Beverage and On-Sale Wine license for an event scheduled for September 8, 2018 at the intersection of Fulton and West Blvd, 1115 West Boulevard
5. Canyon Lake Activity Center for a SPECIAL EVENT Malt Beverage and On-Sale Wine license for an event scheduled for October 12, 2018 at 2900 Canyon Lake Drive
6. Western Dakota Tech Foundation for a SPECIAL EVENT Malt Beverage license for an event scheduled for September 14, 2018 at 800 Mickelson Drive
Public Works Committee Consent Items
7. PW073118-01 – Confirm the Reappointment of Cassie Vogt and New Appointments of Patrick Roseland, Jeff Drahota, and Karlee Baumann to the Historic Preservation Commission.
8. PW073118-02 – Confirm the Appointment of Patrick Roseland to the Historic Sign Review Committee.
9. PW073118-03 – Approve Change Order 2F to Tru-Form Construction, Inc. for Rapid Ride Bench Pads, Project No. 16-2398 for an increase of $4,565.20.
10. PW073118-04 – Approve Change Order 2F to Rapid Construction, LLC for Rapid Valley Sanitary Sewer Bypass, Project No. 13-2076 / CIP No. 50911 for a decrease of $43,451.90.
11. PW073118-05 – Authorize Staff to Advertise for Bids for Parkview ASA Bathroom-Concession, Project No. 17-2393. Estimated Cost: $200,000.00.
12. PW073118-06 – Authorize Staff to Advertise for Bids for Pavement Rehabilitation Project – Chancery Lane and Huntington Place, Project No. 17-2416 / CIP No. 50549. Estimated Cost: $260,000.00.
13. PW073118-07 – Authorize Mayor and Finance Officer to Sign a Construction Professional Services Agreement between City of Rapid City and Ferber Engineering Company, Inc. for Sturgis Road Area Utility Reconstruction, Project No. 15-2001 / CIP No. 50824, in the amount of $41,090.00.
14. PW073118-08 – Authorize Mayor and Finance Officer to Sign an Agreement between the City of Rapid City and FMG, Inc. for Professional Services (Final Design and Bidding Services) for Deadwood Avenue Reconstruction from I-90 to Meade County, Project No. 17-2375 / CIP No. 50437 in the amount of $90,045.00.
15. PW073118-09 – Authorize Mayor and Finance Officer to Sign Resolution No. 2018-057, a Construction Fee Resolution for Dyess Avenue Reconstruction sewer construction fee to recapture the cost of 8” & 10” sewer main. The maximum collectable amount in this resolution is $429,897.04.
16. PW073118-10 – Authorize Mayor and Finance Officer to Sign Amendment No. 1 between the City of Rapid City and Creative Outdoor Advertising for Transit Passenger Bench and Bench Pad Advertising, Project No. 17-2398 for time extension for placement of benches.
17. PW073118-12 – Approve Change Order No. 1 to Simon Contractors of SD, Inc. for Parks Parking Lots Improvements Project PR18-2408, for an increase of $5,407.67.
18. 18CA002 – Approve Resolution 2018-053 - A request by City of Rapid City to consider an application for an Amendment to the Comprehensive Plan to revise the Major Street Plan.
19. PW073118-13 – Acknowledge Engineering Services Division Presentation – Ted Johnson, City Engineer.
Legal & Finance Committee Consent Items
20. LF080118-13 – Confirm the Re-Appointments of Anna Huntington and Lisa Modrick to the Performing Arts Board
21. LF080118-15 – Confirm the Re-Appointments of Mark Massa, Tim Johnson, Bob DeMersseman, Megan Reder-Schopp, Dawn Connor, Jo Lynn Little Wounded, Heather Forney, Katy Kinnan and George Grassby as Committee Chair to the Vision Fund Citizen Committee
22. LF080118-16 – Approve Request the Council to Approve a Three Year Plan for the Next Round of Projects to be funded out of the Vision Account and Authorize the Solicitation of Potential Projects from the Public.
23. LF080118-05 – Authorize Police Department to Purchase Furniture from Dakota Business on State Bid in the Amount of $7,075.70
24. LF080118-09 – Approve Change Order for Purchase of Fire Apparatus
25. LF080118-12 – Approve Resolution 2018-058 a Resolution to Donate Surplus Fire Truck to Whispering Pines Volunteer Fire Department Rural Fire Protection District
26. Acknowledge the Following Volunteers for Worker’s Compensation Purposes: Emily Swanson (RSVP+), Lila James (RSVP+)
27. LF080118-01 – Authorize Mayor and Finance Officer to Sign Engagement Letter with Ketel Thorstenson, LLP for the FY2017 Audit
28. LF080118-02 – Approve Resolution No. 2018-038 a Resolution Giving Approval to Certain Drinking Water Facilities Improvements; Giving Approval to the Issuance and Sale of a Revenue Bond to Finance, Directly or Indirectly, the Improvements to the Facilities; Approving the Form of the Loan Agreement and the Revenue Bond and Pledging Certain Revenues and Collateral to Secure the Payment of the Revenue Bond and Creating Special Funds and Accounts for the Administration of Funds for Operation of the System and Retirement of the Revenue Bond
29. LF080118-07 – Acknowledge June 2018 General Fund Cash Balance Report
30. LF080118-08 – Approve Resolution No. 2018-055 a Resolution Levying Assessment for Abatement of Nuisances
31. LF080118-10 – Approve Resolution No. 2018-054 a Resolution Declaring Miscellaneous Personal Property Surplus
32. LF080118-11 – Approve Resolution No. 2018-051 a Resolution Cancelling Checks or Warrants Not Presented for Payment Within One Year of Date of Issuance
33. LF080118-06 – Approve Change to Midco Service Agreement for Increase in Bandwidth for the CSAC Location
34. LF080118-04 – Approve Real Property Purchase Agreement between the City of Rapid City and Fay Ellen Bice as Trustee of the Fay Ellen Bice Trust and Authorize Mayor and Finance Officer to Sign the Purchase Agreement and Closing Documents
CIP Committee Consent Items
35. No.
pdf
CIP072018-00
(71 KB)
– Acknowledge Capital Improvement Programs Committee Monthly Update for May 2018.
36. No. CIP072018-03 – Approve Capital Plans for Government Facilities – (Fire & Emergency Services, Parks & Recreation, CSAC, Summary)
37. No.
pdf
CIP072018-04
(175 KB)
– Approve Capital Plan for Fire Vehicles
38. No.
pdf
CIP072018-05
(192 KB)
– Approve Capital Plan for Parks & Recreation
39. No.
pdf
CIP072018-06
(189 KB)
– Approve Capital Plan for Information Technology
40. No. CIP072018-01 – Acknowledge Financial Report (Summary, DCA Charges and Debt Service)
41. No.
pdf
CIP072018-02
(125 KB)
– Approve Capital Plan for PW Infrastructure (Formerly called Capital Plan for Streets, Drainage, MIP Projects)
42. No. CIP072018-07 – Approve Request from Library on Reallocation of Funding for Years 2019-2020
Community Department Consent Items
43. No. 18AN004 – Approve in conjunction with Rezone (18RZ019) Resolution 2018-049, A request by Ronald J. and Cheryl A. Loftus for a Petition of Annexation for property generally described as being located at 3700 Red Rock Canyon Road.
44. No. 18AN005 – Approve Resolution 2018-052 a Resolution of Intent to Annex Prairie Acres South Mobile Home Park.
45. LF080118-14 – Acknowledge Public Comments Received on 2018-2022 Consolidated Plan and FY2018 Annual Action Plan, Approve Community Development Block Grant (CDBG) 2017-2022 Consolidated Plan, the FY2018 Annual Action Plan and Authorize Mayor and Finance Officer to Sign the SF-424 and CDBG Certifications.
Bid Award Consent Items
46. No. CC080618-02.1 – Refer the bid for Cemetery Storage Building, Project No. PR18-6165, to Public Works Committee meeting on August 14, 2018.
47. No. CC080618-02.2 – Approve award of total bid for Telehandler (Water Reclamation Division) opened on July 31, 2018 to the lowest bidder, RDO Equipment Co. in the amount of $94,425.00
48. No. CC080618-02.3 – Approve award of total bid for City Property Fencing, Project No. 17-2396 / CIP No. 51177 opened on July 31, 2018 to the lowest responsible bidder, Homes By Shadrach Howie, LLC.in the amount of $44,564.10
49. No. CC080618-02.4 - Acknowledge SDDOT bid award and authorize Mayor and Finance Officer to sign contract for East Boulevard / East North Street Utility Reconstruction Project, Project No. 14-2170 / CIP No. 50866.1 opened on June 27, 2018 (SDDOT Bid) to the lowest responsible bidder, Simon Contractors in the amount of $4,337,432.74.
END OF CONSENT ITEMS
NON-CONSENT ITEMS – Items 50-55
Open Public Comment – Items 50-55 (3-minute time limit per speaker)
Close Public Comment
Ordinances
50. No. 18RZ018 - First Reading, Ordinance 6267, an Ordinance Amending Section 17.06 of Chapter 17 of the Rapid City Municipal Code, a request by Joseph Simpson for a Rezoning from General Agricultural District to Medium Density Residential District for property generally described as being located northeast of the intersection of Harmony Heights Lane and Sunny Springs Drive.
Recommendation: Approve
51. No. 18RZ019 - First Reading, Ordinance 6268, an Ordinance Amending Section 17.06 of Chapter 17 of the Rapid City Municipal Code, a request by City of Rapid City for a Rezoning from No Use District to Park Forest District for property generally described as being located at 3700 Red Rock Canyon Road.
Recommendation: Approve contingent upon the approval of Petition for Annexation (18AN004) **This was item 43 on this agenda**
52. No. 18RZ020 - First Reading, Ordinance 6269, an Ordinance Amending Section 17.06 of Chapter 17 of the Rapid City Municipal Code, a request by Renner Associates, LLC for Paradigm Construction for a Rezoning from General Commercial District to Office Commercial District for property generally described as being located at 1330 E. Minnesota Street.
Recommendation: Approve in conjunction with Initial Planned Development (18PD022) **Which was approved at the July 26, 2018 Planning Commission meeting**
53. PW073118-14 – First Reading, Ordinance 6271, An Ordinance to Revise the Rates, Fees, and Charges for the City’s Water Utility by Amending Chapter 13.08 of the Rapid City Municipal Code.
Recommendation: Approve
54. LF080118-03 – First Reading, Ordinance 6272, an Ordinance Regarding Supplemental Appropriation #5 for 2018.
Recommendation: Approve
Public Works Committee Items (NONE)
Legal & Finance Committee Items (NONE)
CIP Committee Items (NONE)
Community Planning & Development Services Department Items
55. No. 18PL053 - A request by Davis Engineering, Inc. for Gregory J. Whalen for a Preliminary Subdivision Plan for proposed Lots A and B of Whalen Addition generally described as being located at the northern terminus of Krebs Drive.
Recommendation: Approve with Stipulations
Other Board, Commission & Committee Items (NONE)
Bid Awards (NONE)
Alcoholic Beverage License Applications
Reissuance
Special Event
Mayor’s Items (NONE)
Council Items & Liaison Reports (NONE)
Reconsideration Notices
Motion for Delivery of Items from Committee
Staff Items (NONE)
Appeals (NONE)
Planning Commission Appeals
License Appeals
Sign Code Appeals
Other Appeals Heard by the Council
PUBLIC HEARING ITEMS – Items 56-58
Open Public Hearing (comment) - Items 56-58 (3-minute time limit per speaker)
[Public Hearing Remains Open]
Close Public Hearing (comment) - Items 56-58
CONSENT PUBLIC HEARING ITEMS – Item 56-58
Remove Items from the “Consent Public Hearing Items” and Vote on Remaining Consent Items
Community Planning & Development Services Department Items (NONE)
Alcohol Licenses
56. Zonta Club of the Black Hills for a SPECIAL EVENT On-Sale Dealer License for an Event scheduled for October 4, 2018 at the Civic Center; 444 Mt. Rushmore Road.
57. Naja Shrine for a SPECIAL EVENT On-Sale Dealer License for an Event scheduled for August 18, 2018 at the Naja Shrine, 4091 Sturgis Road.
58. MG Oil Company DBA Chances Casino 3, 1565 Haines Ave. Ste. C-2 for a Retail (on-off sale) Malt Beverage Licenses TRANSFER from MG Oil Company DBA Happy Jacks Valley, 747 Timmons Boulevard Suite B.
Assessment Rolls (NONE)
Other Items Requiring Public Hearings (NONE)
END OF CONSENT PUBLIC HEARING CALENDAR
NON-CONSENT PUBLIC HEARING ITEMS (NONE)
BILLS
59. No. CC080618-01 – Bill List for August 6, 2018
ADJOURN