pdf PDF Agenda 12/19/16 (155 KB)
AGENDA FOR THE CITY COUNCIL
City of Rapid City, South Dakota
6:30 P.M., Monday, December 19, 2016
ROLL CALL AND DETERMINATION OF QUORUM
Bells of the Hills (In place of the invocation)
PLEDGE OF ALLEGIANCE
ADOPTION OF AGENDA
AWARDS AND RECOGNITIONS
1. Retirement Recognition of Lt. Tom Senesac
2. Retirement Recognition of Sgt. Dale McCabe
LITERACY COUNCIL
3.
pdf
CC121916-04.1
(7.75 MB)
- Literacy Council Update – Chris Heacock
GENERAL PUBLIC COMMENT (3-minute time limit per speaker)
A time for the members of the public to discuss or express concerns to the Council on any issue not on the agenda. Action will not be taken at the meeting on any issue not on the agenda, except by placement on the agenda by unanimous vote of the Council members present.
NON-PUBLIC HEARING ITEMS -- Items 4 – 51
Open Public Comment – Items 4 – 40 (3-minute time limit per speaker)
Close Public Comment
CONSENT ITEMS – Items 4 – 40
Remove Items from the “Consent Items” and Vote on Remaining Consent Items
Approve Minutes
4. Approve
pdf
Minutes
(572 KB)
for the December 5, 2016 Regular Council meeting.
Vacations of Right-Of-Way Set for Hearing (NONE)
Alcoholic Beverage License Applications Set for Hearing (January 3, 2017)
5. Black Hills Chapter of Germans from Russia Heritage Society for a SPECIAL EVENT Malt Beverage License for an Event Scheduled for March 6, 2017 at Blessed Sacrament Parish Center, 4500 Jackson Blvd
6. Rapid City Chamber of Commerce for a SPECIAL EVENT Malt Beverage and Wine License for an Event Scheduled for January 19, 2017 at Ketel Thorstenson, 810 Quincy Street
7. Wal-East Development Inc. DBA Wal-East Development Inc., 2205 N. LaCrosse Street for a Retail (on-sale) Liquor TRANSFER from Sioux Restaurants LLC / Quantum Leap Restaurants LLC, DBA TGI Friday’s, 2205 N. LaCrosse Street
8. JYE Group, Inc. DBA Sumo Japanese Kitchen, 214 E. St. Joseph Street for a Retail (on-off sale) Wine and Retail (on-off sale) Malt Beverage TRANSFER from Sumo Corp. DBA Sumo Corp., 214 E. St Joseph Street
Public Works Committee Consent Items
9. No. PW121316-16 – Confirm the appointment of Bill Knight to the Rapid City Air Quality Board.
10. No. PW121316-01 – Approve Utility Support Funding of $500,000.00 for the WRF Potable Water Connection – Utility Support Fund and SAB 28 Fund Oversight Committee.
11. No. PW121316-02 – Approve Utility Support Funding of $1,090,000.00 for the Rapid Valley Sanitary Sewer Bypass – Utility Support Fund and SAB 28 Fund Oversight Committee.
12. No. PW121316-03 – Approve Change Order #1F to Hills Materials Company for Pavement Rehabilitation Project – Watertown Street, Project No. 15-2303 / CIP No. 50549 for a decrease of $3,815.82.
13. No. PW121316-04 – Approve Change Order #3F to Mainline Contracting, Inc. for 9th Street Reconstruction, Project No.14-2208 / CIP No. 50435 for a decrease of $30,041.50.
14. No. PW121316-05 – Approve Change Order #1F to Highmark Inc. for East College Avenue East Custer Street Reconstruction – Milwaukee to Racine, Project No. 14-2211 / CIP No. 50916 for a decrease of $76,866.43.
15. No. PW121316-07 – Authorize Mayor and Finance Officer to Sign Professional Services Agreement between the City of Rapid City and Ferber Engineering Company, Inc. for the Catron Boulevard Widening, Project No. 16-2343 / CIP No. 51115 in the amount of $113,404.00.
16. No. PW121316-08 – Approve Extending the Street Light Maintenance Contract Bid to Lighting Maintenance Co. (a division of Solar Sound Corp.).
17. No. PW121316-09 – Authorize Staff to apply for Bridge Improvement Grant (BIG) Funds for preservation and repair work for the East Main Street bridge, and for Preliminary Engineering work for the San Marco Boulevard bridge, and accept the funds if awarded.
18. No. PW121316-10 – Authorize removal of the requirement that the Contractor perform a minimum of 50% of the work for the Red Rocks Booster Pump Station Upgrades, Project No.14-2177 / CIP No. 50812.B.
19. No. PW121316-11 – Approve a request by Lazy P6 Land Company, Inc. for authorization to prepare an H-Lot located in the Unit 1 of Southgate Commercial Condominiums #2, in the NE1/4 of the SE1/4, Section 24, T1N, R7E, BHM, Rapid City, Pennington County, South Dakota and to authorize acceptance of the deed.
20. No. PW121316-12 – Approve Corrected funding for Bid Award Recommendation for Project No.15-2303.
21. No. PW121316-13 – Approve Correction to the funding page of Change Order #1 to Highmark Inc. for Dyess Avenue Reconstruction, Project No. 12-2032 / CIP No. 50934 for a decrease of $.01.
22. No. PW121316-17 – Approve Funding Recommendation for Traffic Signal at Intersection of Elk Vale Road and East Minnesota Street.
23. No. PW121316-14 – Approve Contract Renewal with Rehrig Pacific Company for 65 & 95 Gallon Automated Garbage Collection Containers for one year. Price per container- 65 gallon: $48.05 each & 95 gallon: $55.90 each.
24. No. PW121316-15 – Approve Contract Renewal with Rehrig Pacific Company for 35 Gallon Automated Garbage Collection Containers for one year. Price per container- 35 gallon: $43.10 each.
25. No. PW121316-06 – Authorize Mayor and Finance Officer to Sign Amendment No. 2 to the Agreement between the City of Rapid City and FMG, Inc. for Fulton Street Reconstruction, Project No. 15-2223 / CIP No. 50872 in the amount of: $28,255.00.
Legal & Finance Committee Consent Items
26. Acknowledge the Following Volunteers for Worker’s Compensation Purposes: Amelia Karsky, Vicki Liebig, Paula Efta, Deb Cristan, Lisa Moran, Yvonne Bears, Christopher Baganha, Pat Bilek
27. No. LF121416-05 – Approve Resolution No. 2016-101 a Resolution Writing-Off Credit Balance Utility Billing Accounts
28. No. LF121416-06 – Authorize Mayor and Finance Officer to Sign Combined Election Agreement with Pennington County for the 2017 Municipal Election to be held on June 6, 2017and for any Special Elections in 2017
29. No. LF121416-07 – Approve Resolution No. 2016-102 a Resolution Writing-Off Uncollectable Utility Billing Accounts
30. No. LF121416-11 – Authorize Mayor and Finance Officer to Sign Amendment to Tyler Contract for 9 Additional Implementation Days in the amount of $11,475, to be paid from the Water Fund.
31. No. LF121416-04 – Approve FY2017 CDBG Annual Action Plan (AAP) Final Funding Recommendations
32. No. LF121416-08 – Approve Purchase of 2017 Chevy Traverse for Code Enforcement Off State Bid from Billion Auto in the Amount of $26,315
33. No. LF121416-09 – Approve 2017 Insurance Renewals for Property, Liability, and Excess Workers Compensation
34. No. LF121416-10 – Approve 2017 Renewal with Wellmark BCBS for City Healthcare Plan
35. No. LF113016-09 – Approve Resolution No. 2016-099 Corrective Addendum to Resolution of Vacation of the Section Line Right-of-Way for property generally described as southeast of the intersection of Sheridan Lake Road and Wildwood Drive
CIP Committee Consent Items (NONE)
Community Planning & Development Services Department Consent Items
36. No. 16VE024 - I-90 Heartland Business Park – Approve applicant’s appeal of staff’s decision on a request by By-Pass Development LLC to consider an application for a Vacation of Easement for property generally described as being located in the southwest corner of the intersection of North Elk Vale Drive and Seger Drive.
Bid Award Consent Items
37. No. CC121916-02.1 – Approve award of Total Bid for Mallow Street Radius Reconstruction, Project No. 16-2340 / CIP No. 51118 opened on December 13, 2016 to the lowest responsible bidder, Heavy Constructors, Inc. in the amount of $56,555.08.
38. No. CC121916-02.2 – Approve award of Total Bid for South Truck Route DBDP Element 203, Project No. 14-2207 / CIP No. 51031 opened on December 13, 2016 to the lowest responsible bidder Lind-Exco, Inc., in the amount of $214,126.96.
39. No. CC121916-02.3 – Approve award of Total Base Bid plus Alt 1 and Alt 2 for RC Public Library Main Floor – Public Area Update, Project No. 16-2355 opened on December 13, 2016 to the lowest responsible bidder Heavy Constructors Inc., dba Gustafson Builders Inc., in the amount of $111,600.00.
40. No. CC121916-02.4 – Approve award of Total Bid, contingent on South Dakota State DENR concurrence and approval, for East Rapid City Water Expansion Water Reclamation Facility Water Main Extension, Project No. 14-2196 / CIP No. 50964.D opened on December 13, 2016 to the lowest responsible bidder Mainline Contracting, Inc., in the amount of $1,048,335.85.
END OF CONSENT ITEMS
NON-CONSENT ITEMS – Items 41 - 51
Open Public Comment – Items 41 - 51 (3-minute time limit per speaker)
Close Public Comment
Ordinances
41. No. LF121416-01 – First Reading, Ordinance No. 6152, Regarding Supplemental Appropriation No. 6 for 2016.
Recommendation: Approve
42. No. LF113016-11 – Second Reading, Ordinance No. 6149, An Ordinance to Revise the Calculation for the Utility Rate Relief Program by Amending Sections 13.08.430C and 13.16.360E of the Rapid City Municipal Code.
Recommendation: Approve
43. No. LF113016-12 – Second Reading, Ordinance No. 6150, An Ordinance to Revise the Late Fees Applied to Utility Bills by Amending Sections 13.08.470, 13.08510, and 8.08.070 of the Rapid City Municipal Code.
Recommendation: Approve
44. No. LF113016-13 – Second Reading, Ordinance No. 6151, An Ordinance to Repeal the Rebate Program for Appliance and Fixture Installation by Deleting Section 13.08.495 of the Rapid City Municipal Code.
Recommendation: Approve
Public Works Committee Items (NONE)
Legal & Finance Committee Items
45. No. LF111616-10 – Discussion on Revised 2016 City Council Mission and Vision Statement
Recommendation: Continued from the December 5, 2016 Council meeting
46. No. LF113016-10 – Approve Resolution No. 2016-096 – A Resolution Adopting a Conflict of Interest Policy for Elected and Appointed Officials.
Recommendation: Continued from the December 5, 2016 Council meeting
47. No. LF121416-03 – Human Services Subsidy Fund Allocations
Recommendation: Take to Council without recommendation
CIP Committee Items
48.
pdf
No. CIP111816-00
(86 KB)
– Capital Improvement Program Committee Monthly Update for November 2016 (Acknowledged at the December 5, 2016 City Council meeting and forwarded to the December 13, 2016 Public Works meeting and December 14, 2016 Legal & Finance meeting.)
Recommendation: Take to Council without recommendation from the 12/14/16 L&F Mtg
48A. No. CIP121616-08 – Approve Cooling System for Server Room in CSAC Building
Recommendation: Take $30,000 from operational budgets, if available, otherwise take it from CIP Contingency.
Community Planning & Development Services Department Items
49. No. 16PL103 - A request by Wyss Associates, Inc for Watershed Development, LLC for a Preliminary Subdivision Plan for proposed Tract A, B, C and D; Lots 1A, 1B, 2A, 2B, 3A, 3B, 4A, 4B, 5A, 5B, 6A, 6B, 7A and 7B of Block 1; Lots 1, 2, 3A, 3B and 4 through 7 of Block 2, Lots 1A, 1B and 2 through 15 of Block 3, Lots 1, 2, 3A, 3B and Lots 4 through 21 of Block 4, Lots 1A, 1B, 2A, 2B, 3A, 3B, 4A, 4B and 5 through 26 of Block 5, Highpointe Ranch Subdivision, located in Section 20, T1N, R7E, BHM, Rapid City, Pennington County, South Dakota, generally described as being located northwest of the intersection of Poppy Trail and Dunsmore Road.
Recommendation: Approve with stipulations
50. No. 16PL120 - A request by Fisk Land Surveying and Consulting Engineers, Inc for Bank West for a Preliminary Subdivision Plan for proposed Lot 2 of Stoney Creek South No. 2 Subdivision, generally described as located in the southeast corner of the Overview Lane and Nugget Gulch Road intersection.
Recommendation: Approve with stipulations
Other Board, Commission & Committee Items
51. No. PW112916-13 – Discussion on Minneluzahan Senior Center Roof Repair
Recommendation: Take to Council without recommendation.
Bid Awards (NONE)
Alcoholic Beverage License Applications (NONE)
Reissuance
Special Event
Mayor’s Items (NONE)
Council Items & Liaison Reports (NONE)
Reconsideration Notices
Motion for Delivery of Items from Committee
Staff Items (NONE)
Appeals (NONE)
Planning Commission Appeals
License Appeals
Other Appeals Heard by the Council
PUBLIC HEARING ITEMS – Items 52 - 53
Open Public Hearing (comment) - Items 52 - 53 (3-minute time limit per speaker)
[Public Hearing Remains Open]
Close Public Hearing (comment) - Items 52 - 53
CONSENT PUBLIC HEARING ITEMS – Item 52 – 53
Remove Items from the “Consent Public Hearing Items” and Vote on Remaining Consent Items
Community Planning & Development Services Department Items (NONE)
Alcohol Licenses
52. Knights of Columbus Council 8844 for a SPECIAL EVENT Malt Beverage and Wine License for an Event Scheduled for February 24, 2017 at Knights of Columbus, 4500 Jackson Blvd
Assessment Rolls
53. No. LF121416-02 – Approve Resolution No. 2016-085B a Resolution Levying Assessment for Cleanup of Miscellaneous Property
Other Items Requiring Public Hearings (NONE)
END OF CONSENT PUBLIC HEARING CALENDAR
NON-CONSENT PUBLIC HEARING ITEMS – (NONE)
BILLS
54. No. CC121916-01 – Bill List for December 19, 2016
ADJOURN