Posted: December 23, 2022
Rapid City
Agenda Item Summary

Agenda Item Ref. #: LF122822 01

Agenda Item Title:

Authorize Youth City Council to expend up to the full budgeted amount of $26,000 to attend the National League of Cities – Congressional City Conference 2023

Origination Group:
Legal & Finance Committee
Origination Meeting Date:
12/28/2022
City Council Hearing Date:
01/03/2023
Petitioner:
Kristin Kiner, Educator/Advisor YCC
Staff Contact:
Assistant City Attorney Jennifer Utter/Alderman Ritchie Nordstrom
Agenda Item Summary:
Youth City Council has a 2023 budget of $26,000 for Training and Travel. Historically, Pennington County has informally supported the YCC for up to ½ of expenditures. There are plans to propose formalization of this agreement in the near future. YCC is requesting authorization to spend up to $26,000, anticipating that the County will fund ½ of that amount. While the YCC anticipates that the actual cost will be well under this budgeted amount, they prefer to request authorization to spend the full amount, if necessary. There was a motion and discussion, as reflected below, to request authorization to spend an additional $1,000 over budget. After discussion with the City Attorney’s Office and a reminder of the basics of budget allocation and supplementation at a later time if needed and processed through appropriate procedures, the request has been amended to reflect a request to expend up to the full budgeted amount of $26,000. Thank you for your consideration of this request. Upon the conclusion of this training, YCC members will present a summary of their trip, to both the City and County governing bodies.

Funding Source & Fiscal Impact (if applicable):

Funding Cost Center
Is Funding Budgeted?:
Budgeted

Recommendations:

Origination Recommendation Action:
Approve
Origination Recommendation Notes:
During the regularly scheduled Rapid City Youth City Council meeting held virtually on the 13th of December 2022, the following motion was passed unanimously by present voting members. “The Rapid City Youth City Council is requesting the approval of an expenditure in the amount of up to $27,000 from the Youth City Council budget, for the purpose of sending up to eight (8) youth and two (2) adults to the March 2023 National League of City Congressional Summit.” 1.1. The current approved 2023 Rapid City Youth City Council Budget outlines $26,000 for Training and Travel. With the inflation costs, our requested amount is slightly above the initial outlined expenditure. These figures are projected and could be less than the amount requested. 1.2. Pennington County Sheriff’s Department has committed to providing ½ of the travel expenditures. In this proposal, the City of Rapid City portion would be $13,500 and Pennington County portion would be $13,500. 1.3. Previous RCYCC conference representatives have expressed how their conference experience strengthened their passion and desire to be civically engaged. Some of the attendees have even expressed interest in running for a political office at some point. 1.4. The following is a general breakdown of the requested expenditure: • Lodging: $975 Per Youth $1950 Per Adult • Registration: $190 Per Youth Delegate & Chaperones • Airline: $1000 Each • Ground Transportation: $65 Each • Per Diem Food: $280 Each 1.5. The National League of Cities Congressional City Conference is held March 24-28, 2023 in Washington, DC and includes a specific youth track.

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