Posted: October 09, 2020
Rapid City
Agenda Item Summary

Agenda Item Ref. #: LF101420 09

Agenda Item Title:

Approve Resolution No. 2020-080 a Resolution Creating a Trial Program for Conduct of Official City Business by Combining the City’s Current Public Works and Legal and Finance Committee Meetings into a Joint Council Working Session

Origination Group:
Legal & Finance Committee
Origination Meeting Date:
City Council Hearing Date:
Staff Contact:
Joel Landeen, City Attorney
Agenda Item Summary:
The City Council has been discussing changes to the process for conducting City business by combining the separate Legal & Finance and Public Works committee meetings into a committee of the whole Council whose meetings would be called working sessions. No formal action would be taken at working sessions and the meetings would be used by the Council, staff, and public to become informed on issues coming before the Council, for the Council to ask questions and provide input to staff, and for the Council to decide what items are ready to be sent to the regular City Council meeting for final action. The attached resolution would temporarily authorize these meetings and give the Council a chance to see if they like the new process or would prefer to keep the current process. The resolution is intentionally vague on the rules and procedures for the conduct of the new meetings so you can tweak them as the trial goes progresses and adjust as needed. Initially, the Directors and staff would like to present on some of the more significant items on the agenda similar to the way the City Planning Commission currently handles its meetings. Council will then be able to ask questions and give input to staff regarding the item. Working sessions will be public meetings and the public will be entitled to attend and there will be a public comment period. Ultimately, the amount of public participation and how the meetings function will be up to the City Council.

Funding Source & Fiscal Impact (if applicable):

Funding Cost Center


Origination Recommendation Action:
Origination Recommendation Notes:
The City Department Director Group supports the trial program. The director group is hoping that the proposed model for meetings will cut down on the number of meetings and improve communication.
City Council Recommendation Action:
City Council Recommendation Notes:
Approve as presented, approve with alterations, or deny.

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