Posted: April 21, 2017
Rapid City
Agenda Item Summary

Agenda Item Ref. #: LF042617-07

Agenda Item Title:

APPROVE RESOLUTION NO. 2017-033 AUTHORIZING THE FINANCE OFFICER TO REIMBURSE PENNINGTON COUNTY OUT OF THE CITY’S VISION ACCOUNT FOR THE COST OF A STALL BARN AT THE CENTRAL STATES FAIR CAMPUS PURSUANT TO THE RECOMMENDATION OF THE VISION CITIZEN’S COMMITTEE.

Origination Group:
Legal & Finance Committee
Origination Meeting Date:
04/26/2017
City Council Hearing Date:
05/01/2017
Petitioner:
Central States Fair
Staff Contact:
Joel Landeen, City Attorney
Agenda Item Summary:
This resolution authorizes the expenditure of funds from the Vision Account to help fund a new stall barn adjacent to the Kjerstad Events Center at the fairgrounds. The City’s contribution from the Vision Account is $550,000. In discussing the project with representatives of the County and CSF it was decided that the County would administer the project and bid it out. The County has sufficient funds available to make payments on the project, subject to reimbursement by the City. In order to proceed the Council needs to authorize the Finance Officer to reimburse the County for the project in the amount that was recommended by the citizen committee. In addition to authorizing reimbursement for the costs of the project, the resolution conditions the payment on the City receiving proof of the actual costs, proof of payment to the contractors, proof of compliance with state law, and proof that the completed project is consistent with the applications and materials submitted by the CSF in order to obtain funding.

Funding Source & Fiscal Impact (if applicable):

Funding Cost Center
The funding source is the Vision Account. There are sufficient funds available in the account to cover the entire $550,000 cost of the project.

Recommendations:

Origination Recommendation Action:
Approve
Origination Recommendation Notes:
This project was recommended by the Vision Citizen Committee and the recommendation of the committee was ratified by the City Council on December 5, 2016.
City Council Options:
Approve as presented or deny. If you deny the project will not move forward. The ability of the CSF to attract larger events to the fairgrounds will be diminished.

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