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Posted: January 06, 2017
Rapid City
Agenda Item Summary

Agenda Item Ref. #: LF011117-08

Agenda Item Title:

Approve Change Order for Chevy Traverse for IT Bought from State Contract Due to Pricing Error by Vendor in the amount of $333

Origination Group:
Legal & Finance Committee
Origination Meeting Date:
01/11/2017
City Council Hearing Date:
01/17/2017
Staff Contact:
Jim Gilbert, IT Officer
Agenda Item Summary:
The initial purchase of the Chevy Traverse off the State Contract was based on the price listed on the contract. The Vendor (Beck Motors) made a mistake on the price on the state contract and is not honoring that price for non-state entities. The Vendor is asking for an additional $333. This full purchase price has been approved out of last year’s budget and for the original amount of $26,315 has been encumbered. The attorney’s office has viewed the state contract and agrees that the Vendor is within the terms of the contract to change the price for non-state entities that are authorized to buy off the contract based on section 5 of the attached contract.

Funding Source & Fiscal Impact (if applicable):

Funding Cost Center
Funding Source & Fiscal Impact Notes:
This vehicle purchase will come out of the IT operational budget for 2016. The additional $333 will come out of the IT operational budget for 2017.

Recommendations:

Origination Recommendation Action:
Approve